HR Data Management Specialist
Job Title: HR Data Management Specialist
Location: UWG Recruiting Location
Full/Part Time: Full-Time
Job ID: 225421
About Us Welcome to one of the most dynamic universities in the nation.
The Office of Human Resources (OHR) is enhancing its service delivery model with an emphasis on people strategy, engagement and operational excellence.As an agile, trusted campus partner delivering best-in-class service, programs and solutions, the Office of Human Resources is committed to making UWG the best place to work, learn and succeed by delivering best-in-class services, programs and value-added solutions that contribute to a positive culture and employee experience. OHR is dedicated to helping each employee – and prospective employee – understand what it truly means to Work West! Responsibilities
Employee Documentation - 40
Works with HR Business Partners and Coordinators to insure prompt and accurate entry of employee documentation and changes (including rehires and student hires). Manage data change requests via PAR (electronic and paper). Update employee records with personnel action requests and job-related changes. Review all information prior to entry for accuracy.
Records - 20
Planning, organizing, and coordinating the scanning, storage, preservation, and filing of human resources records (electronic and paper) according to prescribed Federal, State, USG, and UWG guidelines. Ensure that all documents are indexed to the right subject (payroll, benefits, general, etc.) folder.
Paperwork - 15
Assist in coordinating and tracking incoming paperwork and documentation (PARs, personal paperwork, etc.) Maintain log of this documentation for tracking and data entry purposes.
Response - 10
Responds to and complete inquiries for verification of employment. Complete MVR requests and update qualified driver's list accordingly.
Record Retention - 5
Review and maintain records retention, destruction, and disposition schedules. Ensure schedules meet Federal and State guidelines for records retention.
Internal Audit - 5
Periodically perform internal audits of documents scanned into the Fortis system for accuracy. Corrects any identified scanning errors.
Clerical - 5
Performs a range of simple to moderately complex clerical, record keeping, and administrative duties in support of the infrastructure and daily operations of UWG's human resources, and payroll functions. Provide clerical support as needed. Any other duties as assigned.
Other Required Qualifications
High School Diploma or GED and 4 or more years of experience in an Administrative/clerical position. Two - four years of experience in the use of computerized information systems to include Microsoft Office suite. Must effectively apply critical thinking skills when resolving system-related issues and applying process to non-routine transactions. Must have exceptional customer service skills, be deadline oriented with the ability to make sound, informed decisions. Must have organizational and planning skills and be able to communicate effectively (oral and written). Ability to perform in a team environment.
Additional Preferred Qualifications
Associates degree or Bachelors degree and 1 year or more experience in a human resources and payroll environment. Preference given to candidates with direct experience in HR records and document management.
Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.
It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act. Equal Employment Opportunity
It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia.s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.