HR Data Management Specialist

Job description

Job Title: HR Data Management Specialist
Location: UWG Recruiting Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 225421
About Us Welcome to one of the most dynamic universities in the nation.

Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 13,400 students and 85+ programs, we’ve come a long way since then. Today, we’re a regional powerhouse with locations in Carrollton, Douglasville, and Newnan, Georgia, making a difference in the lives of our students, our neighbors, and the world. The one thing that’s never changed: Amazing things happen when you Go West.

For more information about UWG, visit

Becoming UWG

Becoming is about what we grow to be. UWG is positioning for Success in the 21st Century, introducing Strategic Priorities to help shape a comprehensive blueprint for our university. Relevance, Competitiveness and Placemaking serve as the pillars for the future of the institution. Learn more at

UWG Commitment Statement

Dedicating ourselves to the curation of a first-choice university.

Department Information

The Office of Human Resources (OHR) is enhancing its service delivery model with an emphasis on people strategy, engagement and operational excellence.

As an agile, trusted campus partner delivering best-in-class service, programs and solutions, the Office of Human Resources is committed to making UWG the best place to work, learn and succeed by delivering best-in-class services, programs and value-added solutions that contribute to a positive culture and employee experience.

OHR is dedicated to helping each employee – and prospective employee – understand what it truly means to Work West!


Employee Documentation - 40

Works with HR Business Partners and Coordinators to insure prompt and accurate entry of employee documentation and changes (including rehires and student hires). Manage data change requests via PAR (electronic and paper). Update employee records with personnel action requests and job-related changes. Review all information prior to entry for accuracy.

Records - 20
Planning, organizing, and coordinating the scanning, storage, preservation, and filing of human resources records (electronic and paper) according to prescribed Federal, State, USG, and UWG guidelines. Ensure that all documents are indexed to the right subject (payroll, benefits, general, etc.) folder.

Paperwork - 15
Assist in coordinating and tracking incoming paperwork and documentation (PARs, personal paperwork, etc.) Maintain log of this documentation for tracking and data entry purposes.

Response - 10
Responds to and complete inquiries for verification of employment. Complete MVR requests and update qualified driver's list accordingly.

Record Retention - 5
Review and maintain records retention, destruction, and disposition schedules. Ensure schedules meet Federal and State guidelines for records retention.

Internal Audit - 5
Periodically perform internal audits of documents scanned into the Fortis system for accuracy. Corrects any identified scanning errors.

Clerical - 5
Performs a range of simple to moderately complex clerical, record keeping, and administrative duties in support of the infrastructure and daily operations of UWG's human resources, and payroll functions. Provide clerical support as needed. Any other duties as assigned.

Required Qualifications

Other Required Qualifications
High School Diploma or GED and 4 or more years of experience in an Administrative/clerical position. Two - four years of experience in the use of computerized information systems to include Microsoft Office suite. Must effectively apply critical thinking skills when resolving system-related issues and applying process to non-routine transactions. Must have exceptional customer service skills, be deadline oriented with the ability to make sound, informed decisions. Must have organizational and planning skills and be able to communicate effectively (oral and written). Ability to perform in a team environment.

Preferred Qualifications

Additional Preferred Qualifications
Associates degree or Bachelors degree and 1 year or more experience in a human resources and payroll environment. Preference given to candidates with direct experience in HR records and document management.

Conditions of Employment

Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.

It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.

Equal Employment Opportunity

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia.s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.




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Job No:
Posted: 4/1/2021
Application Due: 4/9/2021
Work Type: Full Time