Job location: Claire M. Fagin Hall

Employment Type: Full-time
Posted data: 2021-03-31
Req: JR00030479
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator, Penn Nursing

Job Profile Title

Coordinator, Program

Job Description Summary

Provides executive-level administrative support to the Associate Dean for Equity & Inclusivity, the Associate Dean for Practice & Community Affairs, and the Assistant Dean for Community Engagement. In collaboration with the Associate Dean for Equity & Inclusion, manages and evaluates the action plan for diversity to market and promote activities designed to recruit, retain and promote underrepresented groups in the School of Nursing. Manages and evaluates the strategic action plans for academic partnerships with the Associate Dean for Practice & Community Affairs to promote communication, collaboration, and relevant activities.

Job Description

RESPONSIBILITIES/DUTIES

Manages and evaluates the action plan for Diversity in collaboration with the Associate Dean for Equity & Inclusion to market and promote activities designed to recruit, retain and promote underrepresented groups in the School of Nursing.

• Develops tools, marketing materials and online resources to promote established strategies and events’ evaluates results.

• Develops a plan to write and maintain relevant diversity related web content on an ongoing basis.

• Designs and maintains diversity website to ensure current and accurate information; maintains consistency with school branding standards working with Office of Marketing & Communication and ITS.

• Maintains a SharePoint intranet site with links to a faculty search resource manual and to resources related to promoting an inclusive climate.

• Maintains email list serve of students and faculty for notification of diversity events in the School of Nursing and across the University

• Publicizes Diversity events through School and University channels including: placement on the School calendar, announcements to faculty, staff, students, and alumni, to University publications such as the Almanac, tracks RSVP’s received through the Diversity@nursing address.

• Coordinates events such as the diversity speakers, MNO receptions and graduation dinner. Conducts event coordination including equipment needs, applications, activities, speaker invitations; communicates with applicants and speakers.

• Greets and coordinates Equity and Inclusion special speaker events and meetings; assists presenters with travel logistics and reimbursement support, as well as emergent needs such as presentation technical support.

• Designs and manages databases to generate materials for reports, grants, and publications; analyzes and monitors trends with respect to diversity; prepares reports.

Provides executive-level administrative support to the Associate Dean for Equity & Inclusivity.

• Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Associate Deans and Assistant Dean’s time.

• Supports the Diversity and Inclusivity Advisory Committee (DIAC)

• Attends national meetings to recruit diverse pre-doctoral students and postdoctoral fellows; collaborates with key areas to enhance the climate for diversity in the School.

• Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships.

• Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, special equipment, technology needs, catering, etc.).

• Composes correspondence

• Coordinates travel utilizing effective systems to ensure priorities are met.

• Manages and tracks complex budgets and expense reimbursements.

Manages and evaluates the strategic action plans for academic partnerships with the Associate Dean for Practice & Community Affairs to promote communication, collaborations and relevant activities.

• Coordinates events for Academic Practice Partnerships such as receptions, educational events and orientation for new academic partners.

• Conducts event coordination including equipment needs, applications, activities, speaker invitations; communicates with applicants and speakers.

Provides executive-level administrative support to the Associate Dean for Practice & Community Affairs and the Assistant Dean for Community Engagement.

• Utilizes sound judgment, effective planning and timely follow-up to ensure effective use of the Associate Dean and Assistant Dean’s time.

• Manages a complex calendar using discretion to prioritize meetings and maintain professional relationships.

• Coordinates meetings handling all necessary arrangements (room reservations, participant lists, invitations, special equipment, technology needs, catering, etc.).

• Composes correspondence

• Coordinates travel utilizing effective systems to ensure priorities are met.

• Manages and tracks complex budgets and expense reimbursements.

• Supports the Practice Committee, Academic Partnership Committee and its Workgroups, and the annual Preceptor Event

• Collaborates with the Associate Dean for Practice and Community Affairs to maintain mailing lists for Academic Partners and Assistant Dean for Community Engagement Community Partners

Presentations and publications for the office of Diversity, Equity & Inclusion, the Office of Practice & Community Affairs, and Community Engagement.

• Creates and edits power point presentations, drafting content and utilizing sound judgment to design presentations that have maximum impact on the intended audience.

• Designs posters, brochures, & Power Point presentations; researches information & statistics.

Performs additional duties as assigned

QUALIFICATIONS:

BA/BS with 3- 5 years of work experience preferably in the areas of marketing, event coordinator, student recruitment and diversity. Progressively responsible administrative experience working at the executive level required; Masters degree preferred. Excellent organizational and interpersonal skills needed. Strong oral and written communication skills essential. (Writing samples are required). The successful candidate will possess exceptionally sound judgment, be highly organized, and have both a results orientation and ability to interact effectively with a diverse student population. The position requires strong initiative with the capacity to interface effectively with all levels. A systems thinker with a results orientation is needed for success in this role. Must have the ability to thrive in a fast-paced environment with competing deadlines and multiple priorities. Knowledge of University policies and procedures desired. Demonstrated advanced level PC skills including all facets of Microsoft Office (Word, Excel, Power Point, and Outlook) and the ability to effectively utilize the Internet, is required. A graphics design background with an eye for what looks good is desired. Proficiency with Sharepoint, Blackboard and End Notes a plus. Occasional evenings or weekends.

In normal conditions this position may occasionally (16-24 hrs/wk or 2-3 days/wk) work remotely. This position is considered essential for delivering the mission of the School and maybe required to work on campus in critical situations.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Nursing

Pay Range

$23.60 - $42.48

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay