Payroll Specialist

Job description

Posting Number:


Working Title:

Payroll Specialist


Journalism Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

Internal (PEP)

Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8am -5pm Monday – Friday.

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

You must be a current employee of The University of Georgia to be eligible for this position.

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Business Operations Professional



Job Family:

Business And Finance



Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position manages staff, graduate students, undergraduate students, part-time faculty and temporary staff positions in UGAJobs. Provides training for payroll functions (supervisors and employees), reconciles payroll monthly and process transactions to correct chartstrings (grants included). The payroll specialist serves as the Federal Work Study liaison, assists with monthly payroll during peak times, update job descriptions and post positions in UGAJobs, coordinate all grants payroll with financial director and grants coordinator, advise faculty search committee on the UGA policies and procedures (start to finish), utilize P-Card to meet the needs of the college, including all job posting ads and other expenses. This position serves as a OneUSG Connect System Manager to perform the bi-weekly pay run, confirm payroll expenses and conduct ad hoc salary changes, update reports to information, funding changes, submit summer pay requests, express direct retros and review leave requests for the college. Conduct payroll system audits for compliance.

Knowledge, Skills, Abilities and/or Competencies:

Know UGA policies and procedures regarding personnel, payroll, budgets and accounting and be able to communicate this information to other administrative employees. Possess the ability to communicate such information to the administrative financial director, all supervisor(s), project managers, department heads and upper administration.

Physical Demands:

Sitting, standing, walking, talking, typing, lifting up to 25 lbs, driving.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


•Manages all biweekly positions; staff, student workers and temporary positions.
•Manages all graduate students’ positions.
•Manage student workers in the supply room, dean’s office, business office and external relations team. Hire, train and schedule over 50+ student workers.
•Provide training for students and supervisors on how to navigate the OneUSG Connect system as employees.
•Serve as FWS liaison.
•Assist with monthly positions during peak times (to meet critical start dates, such as the start of the academic term) to onboard new temporary staff employees, complete hiring proposals and exit interviews.
•Determine job descriptions/classifications, evaluate and post positions and serve as Executive Authority for temporary staff positions.
•Work with Grants Coordinator to process sponsor programs payroll.
•Advise search committees for position announcement advertisements in various publications specific to each field/industry for all faculty searches. Candidate will use Pcard to process advertising for positions.

Percentage of time:



•Serve as System Manager in OneUSG Connect to perform bi-weekly pay run, confirm payroll expenses, conduct ad hoc salary changes based on new funding arrival, terminations, position funding changes, initiates summer pay transactions for college, processes express direct retros, review leave requests and various other tasks.
•Processes all biweekly payrolls.
•Processes all graduate student payroll.
•Performs system audits in OneUSG Connect for biweekly payroll to stay compliant with internal auditing.

Percentage of time:



•Identify gaps in knowledge for staff, assess training needs for the financial staff and develop materials. Schedule and conduct monthly reporting workshop for financial team (14 staff). Train new employees on the financial team how to use the various reporting tools available. Coordinate with the IT Web Manager to post and archive materials on the Business Office web page.
•Create new chart strings (new department ID, combo codes, speed types and other new field requests). Update approval paths and workflow in PS. Serve as backup to the Fiscal Specialist and Business Manager I.
•Serve as backup for Touchnet Marketplace and deposit transmittals.
•Assist the Fiscal Specialist with monthly department review as needed.
•Pcard is needed for this position.

Serve as backup for the facilities manager and business manager II position.

Percentage of time:



•Attend various trainings, meetings, webinars and workshops to stay abreast of changes
•Perform USG/UGA security/data access review, follow up on required HR training issued through PEP.
•Compile and complete accreditation budget materials and institutional reviews/surveys.
•Update Business Office web pages with current policies and procedures.
•Other duties as assigned to meet the needs of the department.
•Serve as backup for Andover and various other systems.

Percentage of time:





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Job No:
Posted: 4/1/2021
Application Due: 5/31/2021
Work Type: Full Time