Grants & Contracts Coordinator

Job description

University of Colorado | Anschutz Medical Campus

School of Medicine, Department of Obstetrics and Gynecology

Research Services Senior Professional

Grants & Contracts Coordinator

Position #701161, Req #20741

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The Department of Obstetrics & Gynecology is seeking a full-time Grants & Contracts Coordinator.

Nature of Work:

The Grants & Contracts Coordinator in the Department of Obstetrics and Gynecology is responsible for the financial administration and compliance of the Department’s research portfolio and manages over 120 active sponsored grants and contracts for all Ob-Gyn research programs (federal, foundation, industry, and internally-funded). Through methodical, high-level reviews, the Grants & Contracts Coordinator oversees the financial reconciliation of $24.8M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $6M. This position manages projects from the onset of budget negotiation, overseeing grant submissions and contract execution, all along developing and fostering relationships with external institutions and industry sponsors. Through the creation and maintenance of comprehensive forecasting reports, the Grants & Contracts Coordinator analyzes complex issues, provides strategic guidance to Principal Investigators informed by their grant administration expertise, and enacts or delegates actions for resolution. This position is held accountable for providing high-level customer service to Department research faculty, including providing monthly financial status reports.

Examples of Work Performed:

Grants & Contracts Management:

    Oversee research program management for individual faculty and study teams by building custom financial reports and communicating results with PIs on a monthly basis to apprise them of the financial status of their active research projects with high-level reporting.Provide expertise and training as appropriate in grants management, including researching new funding opportunities for faculty, research and grant proposal submission, development of grant and contract budgets, and post award accounting in adherence to funding agency and UCD compliance and policy regulations for all awards in the Department.Act as liaison between the UCD Office of Grants and Contracts and the Department.Provide training and/or updates including creating manuals or guides on changes to OGC policies & procedures pertaining to grant & contracts.Review notice of grant award with PI making note of any special restrictions and establishing subcontracts with participating institutions.
    Understand and apply negotiated budgets and terms, periodically reviewing study progress including patient enrollment information, generating accurate and timely invoices to Sponsors, and performing cost transfers as necessary.
    Reconcile and analyze cash with sponsor balances against budget, expenses, and revenue.Manage financial close-out of sponsored projects as required by sponsoring agencies with UCD Office of Grants and Contracts.Anticipate the necessity of no-cost extensions, carryforward, and continuations and facilitate these tasks as necessary.Prepare quarterly comprehensive, high-level Departmental reports listing budget and cash balances for all active speedtypes, including any inactive grants/projects with outstanding issues, grants/projects expiring over the next fiscal period, and grants/projects submitted during last 6 months and distribute to ARC Team Leadership, the DFA, and the Research Services Program Manager.Guide Division Administrators to make decisions regarding salary allocations based on grant budgeting including establishing correct funding and effort of personnel for each sponsored project, making funding changes each month per payroll deadlines, and preparing retroactive payroll expense transfers.Lead the onboarding and training of ARC team members on pre- and post-award duties for grant and contract administration.Perform other duties as assigned.

    Formulate detailed budgets based on protocols to inform the negotiation of clinical contracts.Perform negotiation with industry contracts to ensure all study activities are covered as written in the protocol.Work with PIs and Pre-Award Coordinator to prepare and submit grant applications, ensuring that all sponsor guidelines are met.Facilitate the execution of contracts and sub-contracts.Assist with the preparation of project-specific budgets, including proper application of F&A costs.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $51,837 - $57,020.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications:

    Bachelor’s degree with an emphasis in Accounting, Finance, Business, Health Care Management, or a closely related field.Three (3) years of experience with research grants and/or contract administration at an academic institution.Experience using integrated accounting, purchasing, and payroll systems.
Substitution: Equivalent experience may substitute for the Bachelor’s degree on a year-for-year basis, but not for the specific experience.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

    Four (4) or more years of professional experience working in government, non-profit and/or academic administration.Experience working with University software applications including m-Fin, CU Marketplace, and OnCore.Experience in pre- and post-award contracts and grant administration.Experience with clinical trial financial management.Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.Experience with clinical studies calendar specifications and protocol / subjected related procedures.
 Competencies / Knowledge, Skills and Abilities:

    Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.Ability to develop strong working relationships with a variety of individuals, including basic science researchers, clinical faculty, and administrators Outstanding customer service skills.Ability to work in a fast-paced environment requiring administration of 75+ active research projects.Organizational skills and attention to detail are of the utmost importance.Time management, independent thought, problem solving, and communication skills are essential.Demonstrated ability to self-manage priorities and be proactive in resolving issues.Demonstrated ability to maintain confidentiality.Strong interpersonal skills and a high level of tact and diplomacy.Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.

Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Mar 31, 2021
Unposting Date: Ongoing




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Job No:
Posted: 4/1/2021
Application Due: 6/30/2021
Work Type: Full Time