Senior Administrative Specialist

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Senior Administrative Specialist

Department:

UNT-Facilities-Gen-152000

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

Salary commensurate with experience.

Department Summary:

The Maintenance division consists of seven Departments: Custodial Services, Grounds Department, Electrical Maintenance, Utilities Maintenance, Structural Maintenance, Construction Services, and Auxiliary Services. For additional information on the Facilities Maintenance department you may visit our website at: https://facilities.unt.edu/about/maintenance

The Facilities Maintenance Department supports the academic, research, housing, and dining facility needs for the University of North Texas while providing responsible stewardship and efficient operation of the University’s physical assets. The Facilities Maintenance team performs routine and preventative maintenance and repairs of the campus buildings and utility infrastructure. Grounds services provides an aesthetically pleasing environment for University faculty, staff, students, and visitors by maintaining all campus turf, landscapes, irrigation system, litter control, solid waste management and recycling. Facilities Maintenance maintains, repairs, constructs, and renovates University facilities and installed systems in accordance with applicable codes and regulations, and in conformance with University policies and standards.

As one of the nation’s largest public universities and the most comprehensive in the Dallas-Fort Worth area, we are dedicated to providing an excellent educational experience to a diverse student body of approximately 38,000 students. UNT is a student-focused Tier One Public Research University with 12 colleges and schools offering 101 bachelors, 82 masters, and 38 doctoral degree programs, many nationally and internationally recognized. With more than 400 student organizations, NCAA Division I athletics and an array of concerts presented by our world-renowned College of Music, there’s something for everyone at UNT. UNT has been named by Forbes as one of America’s 100 Best College Buys® for 21 consecutive years, the state’s most affordable research university, according to the Texas Higher Education Coordinating Board, and The Princeton Review named us a “Best in the West” university. Livability.com named Denton the 9th Best College Town in the nation.

The Facilities organization at UNT is a service provider comprised of the following divisions FPDC; Facilities Maintenance (FM) and Facilities Support & Services (FSS). We are responsible for the planning, renovation, maintenance and repair of university buildings and facilities, as well as other services playing an essential role to the mission of the University of North Texas. Facilities has over 325 employees who lead the way in caring for and operating over 170 facilities and 904 acres of landscape. Our goal is to provide world-class support for the University by ensuring safe, reliable, efficient facility and utility services delivered with outstanding customer services and effective stewardship of resources and the environment. For additional information on Facilities, you may visit our website at: https://facilities.unt.edu/about/maintenance . University of North Texas Career Bands are located on the Human Resources website at: www.hr.unt.edu under the subtitle of Pay Plan.

Position Overview:

The Auxiliary Maintenance Department at the University of North Texas is seeking to hire a Sr Administrative Specialist to join our team. Responsibilities of the position include, but are not limited to:
This position is responsible for managing the administrative operations and customer related services for the Facilities Auxiliary Maintenance Section.
Coordinates activities and acts as the Department’s liaison with the Housing Department, Dining Facilities, Sorority Houses, and other entities in the Facility Department handling issues that are very important, time sensitive, and confidential.
This position serves as the primary contact for all customers, contractors, and departmental functions to include recommending and implementing administrative departmental procedures.
Duties have substantial variety and are often not routine.

  • Helps to maintain the work order system process to distribute work orders, enter labor, collect work order data and reporting.
  • Reviews monthly inspection reports from Hall Directors documenting work requested and pending completion from safety checks at all residential facilities and common areas.
  • Communicate effectively, both orally and in writing, with Housing, Dining and Auxiliary staff regarding work orders, projects, budgets and Hall Director specialized requests. Evaluating facts and/or concerns to route calls and/or customers appropriately.
  • Assist the supervisors with the procurement process and initiating the Accounts Payable payment process for maintenance invoices from contractors.
  • Compile and maintain records of staff time and labor and provide direction, supervision and training of student administrative staff.
  • Perform office reception duties, provide information and assistance to contractors and take messages or make referrals to other staff as appropriate.
  • Obtain essential supplies, material and equipment for Maintenance office staff and technicians.
  • Some overtime may be required, including weekends
  • Other duties as assigned.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
function.
• Supervisory skills.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Exceptional customer service skills. * Advanced Microsoft Office skills. * Knowledge of accounting/budgeting procedures. * Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. * Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. * Ability to conceptualize, plan and organize multiple programs and assignments effectively. * Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. * Skill in developing and maintaining good working relationships. * Knowledge of policies, practices, procedures and terminology of assigned function.

Required License / Registration / Certification:

Possession of a valid Texas driver’s license or ability to obtain within 30 days of employment; ability to drive a vehicle and maintain coverage under University liability insurance policy, if required to drive University vehicles.

Work Schedule:

Monday – Friday
8:00am – 5:00pm
Some overtime may be required, including weekends

Driving University Vehicle:

Yes

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Sr Administrative Specialist

Physical Requirements:

Carrying, Cleaning, Driving, Kneeling, Lifting up to 25 pounds, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate

Posting Number:

S1763P

Special Instructions to Applicants:

Applicants must submit a resume, a cover letter and a list of three professional references with their online application.

Quicklink for Posting:

https://jobs.untsystem.edu/postings/43985

 

 

 

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Job No:
Posted: 4/1/2021
Application Due: 4/13/2021
Work Type: Full Time
Salary: