Fiscal Coordinator

Job description

Present Position Number:


Role Code Title:

Admin & Office Specialist III

Position Title:

Fiscal Coordinator

Position Summary:

As an essential member of the Arts & Sciences Dean’s Office administrative team, the Fiscal Coordinator supports the fiscal and faculty personnel teams by preparing timely and accurate fiscal transactions, reconciliations, analyses, and reports.
The primary duties of this position include:
•Timely preparation, submission, and tracking of personnel/payment transactions using established forms, such as Personnel Action Forms (PAFs), Electronic PAFs (EPAFs), and Professional Services Agreements (PSAs).
•Preparation and submission of labor distributions, journal vouchers, and Foundation check requests.
•Expense review, tracking and reconciliation of over 100 local indexes/private gift funds.
•Tracking faculty administrative appointments (e.g. chair/director) and preparation of appointment letters and corresponding stipends.
•Preparing Dean’s Office correspondence that includes confidential information.
•Maintaining academic online unit files and folders used for sharing budget and expenditure information, including granting and removing access to sensitive and confidential information.
•Serving as first point of contact for A&S unit administrators’ process questions and assisting with administrative staff training.

Required Qualifications:

•High school graduate or equivalent
•Demonstrated attention to detail
•Ability to work with numbers with a high degree of accuracy
•Demonstrated ability to meet deadlines
•Experience managing multiple competing priorities in a fast-paced environment
•Experience with fiscal administration
•Demonstrated ability to maintain confidentiality
•Proficient computer skills to include word processing and spreadsheet software
•Demonstrated ability to think and act independently and use initiative
•Strong problem solving skills
•Ability to evaluate options and generate solutions
•Ability to communicate effectively orally and in writing

Preferred Qualifications:

Associate’s or a bachelor’s degree from an accredited institution
•Experience working in a higher educational environment
•Experience interpreting, applying, and communicating a variety of policies and procedures in accordance with state, federal, College of William and Mary, and grantor guidelines
•Experience working with all levels of internal and external customers
•Experience with the Banner and Qlik
•Proficient with Microsoft Office (Excel, Word, Outlook)
•Proficient with Adobe Acrobat, including creating and combining forms and documents.
•Experience with file sharing applications, such as Box.

Advertised Pay Range:

Up to $41,000, Depending on Qualifications


3K1100 Dean of Arts & Sciences Office


William & Mary

University Salary Range:


Job Open Date:


Job Close Date:


Open Until Filled:


Employment Category:

Full Time Operational

Position Term:


Conditions of Employment::

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to:




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 4/1/2021
Application Due: 4/20/2021
Work Type: Full Time