CCTO Post award Specialist- Research Administrator 2

Job description

CCTO Post award Specialist- Research Administrator 2🔍School of Medicine, Stanford, California, United States📁Finance📅Mar 31, 2021 Post Date📅88986 Requisition #CCTO Post award Specialist- Research Administrator 2

The Stanford Cancer Institute (SCI) is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country. As a NCI-designated Comprehensive Cancer Center the SCI is a dynamic and stimulating place to work as it maintains the highest level of scientific rigor, institutional support and coordination for the complete range of cancer-related research, including basic, translational, clinical and population-based science. The SCI brings together faculty with cancer-relevant expertise from four Schools and over 30 departments throughout the University. The Cancer Clinical Trials Office (CCTO) is an integral component of the SCI since the vital work performed there enables our adult and pediatric cancer centers to translate research from the laboratory into the clinical setting.

The Stanford Cancer Institute’s Cancer Clinical Trials Office (CCTO) seeks a Research Administrator 2 who will report to the CCTO Financial Manager.

Duties will include developing and negotiating industry budgets, creating tools for tracking and reconciling study expenses and performing post-award activities for the grants and industry sponsored trials managed by the Cancer Clinical Trials Office (CCTO). This will include establishing and approving account set-up in the financial system, preparing interim and quarterly financial reports for review and certification with faculty and research staff, invoicing sponsors for expenditures using CRISP (Clinical Research Invoicing System for Participants), preparing individualized study trackers so that the research staff can document account expenditures, balances and payments, analyzing financial data and processes, closing out accounts, update databases and fulfill sponsor’s financial reporting requirements per the terms and conditions of the agreement, as well as the University and hospital policies, and federal regulations and requirements. These study specific trackers will be used by the research staff to track effort and expenses.

The Research Administrator 2 will oversee and manage the timely processing of labor distribution for the CCTO staff. This position will also assist with processing amendments for ongoing studies, perform budget checks for new studies, as well as generate purchase requisitions and reimbursements and journal entries for the CCTO.

* - Other duties may also be assigned


  • Previous experience with Clinical trial Management.
  • Oncology experience.
  • Experience in working and communicating with upper Management/Faculty.
  • Stanford or Academic Institution experience preferred.


Bachelor's degree and three years of job related experience, or combination of education and experience.


  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.


  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.


  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
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Job No:
Posted: 4/1/2021
Application Due: 5/31/2021
Work Type: Full Time