Assistant Director, Maintenance & Operations

Job description

Assistant Director, Maintenance & Operations

Position Number: 2013141132
Department: Facilities Planning and Mgt
Job Category: Management
Time (Percent Time): 100%
Term (months/year): 12 months/year
Current Work Schedule (days, hours): 40 hours per week minimum; Monday - Friday, 8:00 a.m - 5:00 p.m.
Salary Range: M-15
Salary: Steps 1-6: $133,392 - $147,468 annual
Shift Differential:
Open Date: 03/30/2021
Initial Screening Date: 05/25/2021
Open Until Filled: Yes

Application Procedure:
Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on May 25, 2021, are assured consideration.

Applicants must submit all of the following materials online at to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

*Note Salary and Health & Welfare Benefits are subject to change

Basic Function/Overview:

Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions related to the maintenance and operations of College facilities. Provides highly responsible and complex professional assistance to the Director, Maintenance and Operations and the Executive Director, Facilities Planning and Management in areas of expertise.


Receives administrative direction from the assigned managerial personnel. Exercises general and direct supervision over assigned staff.


This is an Assistant Director classification in the Facilities Planning and Management Department that manages all facilities maintenance and operations activities. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support in a variety of areas. Assists in planning, development, and administration of departmental policies, procedures, and services. Successful performance of the work requires and extensive professional background, as well as skill in coordinating departmental work with that of other departments. This class is distinguished from the Director, Maintenance and Operations in that the latter has overall responsibility for all functions of the Facilities Maintenance and Operations unit and responsibility for implementing public policy.

Essential Duties/Major Responsibilities:

1. Plans, manages, and oversees the daily functions, operations, and activities related to the maintenance and operations of College physical resources, including maintenance and operation of buildings, facilities, grounds, and equipment; manages building and exterior cleaning, grounds, and urban forest maintenance, fleet management, student transportation, and warehouse shipping, receiving, and storage.
2. Participates in the selection, training, motivation, and evaluation of assigned personnel, works with employees on performance issues; recommends discipline to the Director, Maintenance and Operations and Executive Director, Facilities Planning and Management.
3. Collaboratively manages and directs the day-to-day activities of maintenance, grounds, custodial, transportation, and warehouse staff, and maintenance service contractors, to ensure alignment with maintenance program goals and established service levels, oversees maintenance of varied and complex equipment necessary to maintain continuity of service for College buildings, facilities, and infrastructure; ensures appropriate staff training for ongoing maintenance and service activities.
4. Reviews and assesses design and construction documents and work product to ensure compliance with established standards; prepares reports and makes recommendations related to quality, and performance of materials and interior finishes installed in new and modernized facilities.
5. Oversees the College’s comprehensive building and exterior cleaning program, grounds, and urban forest maintenance activities; prepares reports specifying staff, consultant, equipment, and contractor resource requirements necessary to maximize efficiency and operational quality, end-user functionality, continuity of service, and to manage the life-cycle cost of materials and equipment in existing and new facilities.
6. Manages the College’s facility renewal programs; prepares project and program scope and project requirements; recommends solutions to maximize quality and value; arranges for necessary staff, consultant, and contractor support to meet program goals.
7. Coordinates the preparation of public works bid packages related to facilities renewal projects; monitors, evaluates, analyzes, and updates material, equipment, and technical specifications, and submits facilities renewal projects as complete and ready for public bidding; administers consultant and
construction contracts, and ensures correct project close-out and warranty administration.
8. Manages student transportation, fleet management operations, and the College warehouse; develops and implements policies and procedures to ensure timely and responsive service for internal and external customers; monitors compliance with related safety and other agency laws and requirements.
9. Collaboratively manages the computerized maintenance management system; develops and prepares reports related to the efficiency and effectiveness of maintenance and operations activities; recommends
policies and procedures to ensure continuity of service and energy and efficient facilities.
10. Coordinates the final acceptance of construction projects and ensures that proper close-out documentation is in place; cooperatively manages the transition of projects from construction to occupancy, and maintains responsibility for warranty items; assists in the maintenance and operation of the Facilities Planning and Management Document Resources Center cooperatively evaluates requests for corrective or additional work after occupancy and recommends effective and efficient solutions to post-occupancy requirements.
11. Oversees the preparation, maintenance, and implementation of staff safety programs and skills training efforts; provides leadership in College-wide student, faculty, staff, and public safety efforts.
12. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and affiliated trainings. Prepares and delivers oral presentations related to assigned areas if needed.
13. Performs other related duties as assigned.

Other Duties:
Performs related duties as assigned.

Knowledge Of:
Knowledge of:

1. Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
2. Principles and practices of employee supervision, including work planning, assignment, review, evaluation, and the training of staff in work procedures.
3. Policies, procedures, techniques, and safety requirements related to the safe and efficient maintenance and operations of educational buildings and facilities.
4. Proper methods, techniques, materials, tools, and equipment used in building maintenance and operation, including current fire and life safety systems and computerized maintenance management systems.
5. Methods and techniques of project and operational quality assurance and control, budget management and cost control, preventative, predictive, and cleaning program management.
6. Construction project close-out, preparation for occupancy and transition to user operations.
7. Policies and procedures related to public works budgeting, procurement, and contract administration.
8. Modern office practices, methods, and computer equipment and applications related to the work.
9. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Skills and Abilities:
Skills & Abilities to:

1. Prepare complete and accurate maintenance contract, supply, and equipment purchase specifications
suitable for public works bidding.
2. Evaluate and operate computerized maintenance management systems.
3. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
4. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
5. Effectively administer building and infrastructure maintenance, repair, and renewal projects with contractual agreements and ensure compliance with stipulations; effectively interface with public utility systems and administrative activities.
6. Conduct effective analysis and evaluation of construction documents and represent the interests of building and infrastructure users and operators to design and construction consultants.
7. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
8. Use English effectively to communicate in person, over the telephone, and in writing.
9. Learns and applies emerging technologies as necessary to perform duties in an efficient, organized, and timely manner.
10. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
11. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:
Education and Experience:

Equivalent to graduation from a regionally accredited four-year college or university with major coursework in architecture, engineering, construction management, business or public administration, or a related field and three (3) full time equivalent years of professional experience in architecture, engineering, construction
management, facilities planning and management, and two (2) full time equivalent years of experience managing maintenance and operations activities for a large public institution. Additional years of
experience can be substituted for the required education on a year-for-year basis


Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:
Incumbents work indoors and outdoors, and are frequently exposed to dust, fumes, and allergens and occasionally exposed to loud noise levels, inclement weather conditions, chemicals, mechanical and/or electrical
hazards, and hazardous physical substances. Incumbents may interact with staff and/or public and private
representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various College and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard
or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20pounds.


Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:
Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.).

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.

Foreign Transcripts:
Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The start date will follow Board approval and receipt of live scan clearance.

Special Instructions to Applicants:
To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

Letters of Recommendation

The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the reference’s name and email address in the fields provided under the “Confidential References” section of the application.

NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of “Under Review by HR”. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.

It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

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Job No:
Posted: 3/31/2021
Application Due: 4/16/2021
Work Type: Full Time