Program Assistant (Categorically Funded) (5 positions available)
Program Assistant (Categorically Funded) (5 positions available)
Salary: $49,641.72 - $59,619.36 Annually
Job Type: Full Time
Job Number: Program Assistant-21
Closing: 4/26/2021 11:59 PM Pacific
Location: Norwalk, CA
Department: Program Assistant-21
This position will close on April 26, 2021 at 11:59 PM (or when 150 applications are received, whichever occurs sooner).
Performs highly skilled administrative duties in support of one or more categorical and/or stand-alone programs that contain elements such as outreach, registration for courses, and targeted services to student and community groups. Participates in the work of the program director or facilitator and provides support for specific elements and day-to-day routines.
Distinguishing Career Features
The Program Assistant is a paraprofessional position that supports specially funded standalone programs such as those authorized by federal and state agencies, local groups, and industry partnerships. This position requires a demonstrated ability to implement and support various components of one or more programs, including, but not limited to facilitating, outreach and promotion of services, registration for non-credit courses and services, record keeping of funds, and preparation of specialized reports.
Essential Duties and Responsibilities
Incumbents assigned to this classification are capable of performing all functions listed below, but may focus on one or more areas depending on the program.
Knowledge and Skills
Requires a working knowledge of educational programs and related service development concepts including communications to targeted customers, acceptance of applications and registrations, and evaluation of program outcomes. Requires working knowledge of the office practices, procedures and equipment that facilitate customer traffic, acceptance of registrations, communications, and performance reporting. Requires working knowledge of the objectives, policies, and procedures associated with the assigned programs. Requires a working knowledge of those activities associated with financial record keeping, budget, and statistical record keeping. Requires a working knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom data bases. Requires skills in English usage, grammar, spelling, punctuation, proofreading, and editing to prepare professional correspondence and reports. Requires sufficient mathematics skills to add, subtract, divide, multiple, and compute statistics. Must be skilled in using and troubleshooting various standard office machines, including personal computers with word processing, database, desktop publishing, and spreadsheet applications. Requires sufficient human relations skills to conduct meetings, in-service training, and employ sensitivity to diverse populations.
Must be able to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions and special department terminology to relieve an administrator or program director of a variety of administrative detail. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with faculty, students, staff, and the public using sensitivity and courtesy, and in a manner that reflects positively on the department and College. Requires the ability to maintain confidentiality of private and sensitive information. Requires the ability to work cooperatively and productively with others. May require the ability to speak and write in a second language.
Requires sufficient ambulatory ability to reach light-weight work materials. Requires sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 w.p.m.); to record proceedings verbatim at a rate of 60 w.p.m., sufficient visual acuity to recognize words letters and numbers. Requires sufficient auditory ability to carry on conversations with individuals and small groups, both in person and on the phone.
Licenses and CertificatesMay require a valid driver's license.Working ConditionsWork is performed indoors where minimal safety considerations exist.
Conditions of EmploymentThis is a full-time, 12-calendar month categorically funded position. Continued employment is contingent upon funding and the provisions of the CSEA collective bargaining agreement.
Hours of employment are:
Monday through Friday 8:00 am to 4:30 pm (2 positions)
Monday through Thursday 10:30 am to 7:00 pm ; Friday 8:00 am to 4:30 pm (3 positions)
Initial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment, employee is placed at Step 2.Employment is to be effective as soon as possible following completion of the selection process.Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.**Please note - the District does not provide for immigration sponsorships such as H1B Visas
Education and Experience
The position requires an Associates Degree or equivalent, and 1 year of experience in an administrative or program support capacity.
Transcripts and Foreign Degrees:
It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position.
Transcripts must be from regionally accredited institutions.
A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.
Application ProceduresApplication materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.
College/Department ProfileCerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the college's district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 22,500 students. Visit Cerritos College online at http://www.cerritos.edu
The Counseling department is dedicated to assisting students in developing transitional skills to help them achieve success in their academic, career, and life goals in an inclusive environment that embraces the diversity of our students and community. The department offers orientation, assessment and placement, counseling, educational planning services and workshops for students.
Documents needed to apply:
Transcripts (Must show all coursework completed and conferral date of the degree)
Optional DocumentRecommendation Letter(s)
To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/3021038/program-assistant-categorically-funded-5-positions-available
The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. .
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