Adult Programs Coordinator and Registrar

Job description

Position Number:


Working Title:

Adult Programs Coordinator and Registrar


Academic Affairs


Col Liberal Arts & Science (Col)

Work Unit:


Work Location:

McMillan Greenhouse

Vacancy Open To:

All Candidates

Position Designation:

Non-Student Temporary

Employment Type:

Temporary - Part-time

Hours per week:

19 hrs per week.

Work Schedule:

Flexible depending on department requirements.

Pay Rate:

$12.00 - 14.00 per hour depending on qualifications.

Minimum Experience/Education:

Experience in educational programming.

Departmental Preferred Experience, Skills, Training/Education::

Associate’s degree in Education or Business and experience with non-profit organizations.

Duties and Responsibilities:

Program Planning
•Initiate and participate in planning sessions for Adult and Children’s Programming.
●Assist with planning of all in-person and virtual outreach events and seasonal walks.
●Maintain a current calendar of programming.
•Maintain a spreadsheet of adult programs schedule, participant numbers, and financial data.
•Conduct evaluations of programs and use results to guide future planning.

Teaching, Contracting and Scheduling Instructors
●Teach classes for Adults and/or Children when appropriate, according to education and skills.
●Lead the continued transition of classes from traditional in-person instruction to online classes, utilizing Zoom, Padlet, Google Meet, and other applicable software.
●Recruit, initiate contracts and maintain positive relationships with instructors.
●Communicate with instructors to schedule courses.
●Arrange payment for instructors.

Registrations, Record Keeping
●Maintain a database of instructors, contractual payments, and courses taught/willing to teach.
●Develop online U-Store and Touchnet payment listings for all classes.
●Manage registrations by timely email (and phone, as needed) communications.
●Maintain a spreadsheet of programs, participant numbers, and income/expenses.
●Print rosters & evaluations for instructors.
●Send confirmation/details email to all participants, instructor, (cc supervisor) of each course.
●Prepare classrooms, including virtual classrooms, for courses (or arrange for other staff to do so).
●Keep an accurate record of each student’s completion of classes applicable to the Certificate of Native Plant Studies.
●Communicate with participants (and potential participants), instructors, and garden staff by timely and professional emails to announce new courses and special events, and handle registrations & instructor scheduling.
●Communicate with the office manager to make sure instructors are paid.
●Post and maintain course descriptions on Google Drive, and course schedules on Google Calendar. Share this information with the Marketing Manager.
●Develop class and workshop flyers.
Onsite Greenhouse & Other duties

Share in duties of customer service when working in the headhouse: Interacting with visitors and answering the phone.
●Participate in Plant Sales as needed.
●Assist with set up/tear down of all outreach events and seasonal walks.
●Work outreach events and seasonal walks.
●Other duties as assigned.

Other Work/Responsibilities:

Other Work/Responsibilities
●Ability to use a credit card machine and cash register.
●Proficiency in Microsoft Office Suite.

Proposed Hire Date:


Expected Length of Assignment:

12 Months

Posting Open Date:


Posting Close Date:


Special Notes to Applicants:

Please submit a resume and cover letter with your application.

  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.

  • Do not write ‘see resume’ on your application when completing the job duties section.

*Part-time temporary positions do not offer healthcare benefits, leave accrual (paid time off), or retirement entitlement (state service).




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/31/2021
Application Due: 4/30/2021
Work Type: Full Time