Administrative Support Associate
Vacancy Open to:
All CandidatesEmployment Type:
Permanent - Full-timeHours per week:
40Months per year:
002071NC Salary Grade Equivalency:
Administrative Support Associate - AdvancedWorking Title:
Administrative Support AssociateSalary Range:
$36,850 - $39,474Anticipate Hiring Range:
$36,850 - $39,474FLSA Status:
College of Education (Col)Work Unit:
College of EducationWork Schedule:
8:00 am – 5:00 pm; Monday – FridayPrimary Purpose of Position:
The Administrative Support Associate will provide confidential administrative support to the Associate Dean and Associate Dean for Research and Graduate Studies, representing the Office of the Associate Dean and Associate Dean for Research and Graduate Studies in interactions with students, faculty, staff and members of the community.Minimum Education/Experience:
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.Essential Job Duties:
This position provides administrative support to two Associate Deans within the Cato College of Education. Essential duties include calendar management, coordination of travel, document preparation, budget management, purchasing and procurement, and management of donor and scholarship records. Other essential duties include position management and recruitment through Niner Talent, payment processing, event planning, taking and preparing meeting minutes, facilitating the course evaluation process, and assisting with academic petitions and course permits.Other Work Responsibilities:
Additional duties include liaising with other university offices, e.g. Registrar, Advancement, in performance of job duties; providing admin support for the Professional Education Council; providing support to the New Teacher Support Program Regional Director; coordinating and planning College-based events such as annual scholarship and awards ceremony, donor receptions, etc.; utilizing various University based systems to compile data, generate reports, create mailing lists; contribute to the efficient operation of the Dean’s office by greeting visitors, answering phones, and completing other tasks as needed.Departmental Preferred Experience, Skills, Training/Education:
Ability to represent the Dean’s Office and the Associate Deans with professionalism, exercising tact and judgment in interactions with students, faculty, staff and members of the community.
Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively.
Experience managing calendars, scheduling meetings and appointments.
Strong writing skills; ability to compose and draft communications.
Experience with Microsoft Office Suite (Word, Excel, Powerpoint) and Google Suite (Gmail, Google Drive, etc.).
Experience with various University systems, e.g. 49er Mart, Banner, EPAF, etc., or related systems is strongly preferred.Work Location:
COED Dean's OfficePosting date:
04/13/2021Proposed Hire Date:
04/26/2021Special Notes to Applicants:
Please submit a resume and cover letter with your application.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.