Administrative Manager

Job description

Administrative Manager

Stanford University

Job Number:

Dr. Emmanuel Mignot's laboratory within the Division of Sleep Medicine in the Department of Psychiatry and Behavioral Sciences is seeking an Administrative Manager to support and oversee the daily operations of a sleep/narcolepsy research lab dedicated to understanding sleep and neuroimmune disorders such as narcolepsy, paraneoplastic syndromes, Parkinson and Kleine Levin Syndrome. The Mignot laboratory in connection with the Center for Narcolepsy combines basic molecular research with translational and clinical research. The Administrative Manager will work in a dynamic environment to support the management of research grants and budget development and partner with the department's central Research Finance, Clinical Finance and HR groups as well as SHC to carry out the goals and needs of the center and lab. The Administrative Manager will monitor clinical trials recruitment, assess staffing needs and communicate with sponsors. In addition, this position will also be responsible for pre-award tasks and the grant submission process.

To be successful in this role, the candidate will need to have the ability to work with individuals at all levels of an organization, think strategically, be proactive, and anticipate changes.

For more information about the Mignot lab please visit

Duties include:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • Will participate in development of budgets, monitor, and approve expenditures. Will perform limited forecasting and provide recommendations that determine the budget.
  • Will direct staff to perform various tasks and assignments. May also supervise staff.

* - Other duties may also be assigned

  • Previous experience running federal and industry sponsored studies
  • Previous experience working in an academic institution
  • Experience with grant and contract proposal preparation and submission processes and procedures
  • Working knowledge of NIH and other federal agencies, foundation regulations and proposal requirements


Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Occasional evening and weekend hours.

Additional Information
  • Schedule: Full-time
  • Job Code: 4121
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 88985


Location: School of Medicine: Porter Drive, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 3/31/2021
Application Due: 3/31/2033
Work Type: Full Time