Asst Manager, Financial Admin

Job description

Job Title: Asst Manager, Financial Admin
Location: Finance Service Team
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605308
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information

***Please submit a resume and cover letter with your completed application.***

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description

General Information

Makes day-to-day decisions regarding work priorities; provides input into employment performance feedback. Applies baseline planning, organizing, coordinating, and facilitating skills; applies baseline knowledge of employee regulations, policies, and procedures; demonstrates working knowledge of routine work applications. Typically directs the work efforts of individual contributors; responsible for task assignment and coordination; applies institutional HR and talent policies and practices; provides input into performance reviews. Serves as a liaison for faculty and staff seeking day-to-day financial administration support.

Responsibilities include:

  • Supervises, trains, assigns, and coordinates work and oversees Specialist, Senior and/or administrative Team staff.
  • Oversees purchasing-related activities to ensure proper prioritization, sequencing, and timing.
  • Oversees the preparation of complex financial transactions and associated documentation.
  • Reviews complex transactions and provides approvals to ensure compliance with policy and processes.
  • Supervises the approval and reconciliation of accounts to confirm appropriate and accurate recording of transactions.
  • Trains internal employees on financial procedures.
  • Acts as a primary point of contact for NAU faculty and staff seeking day-to-day financial administration support.
  • Provides advanced policy guidance and clarification to NAU faculty and staff, including service team members.
  • Resolves escalated, complex finance-related questions and coordinates issue with the Manager, Financial Administration when appropriate.
  • Back-up initiator/processor for all Coordinator job functions.

Minimum Qualifications
  • Bachelor’s degree in accounting or related field AND
  • One (1) - Two (2) years of accounting/finance experience.

Preferred Qualifications
  • Accounting/finance experience in higher education.

Knowledge, Skills, & Abilities
  • Principles, practices, and functions of effective financial management.
  • Advanced knowledge of applicable policies and regulations regarding financial transactions.
  • Understanding of appropriate and allowable costs related to various funding sources.
  • Knowledge of supervisory practices and principles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Skill in writing detailed numerical computations and reports.
  • Skill in computerized accounting systems and applications.
  • Understands business needs of service recipient organizations.
  • Interprets financial reports and statements to identify trends or issues.
  • Exercises independent judgement in gray areas.
  • Communicates effectively.
  • Actively listens.
  • Analyzes complex situations and anticipates issues.
  • Coaches and mentors others.
  • Manages relationships and service recipient interactions.
  • Balances competing priorities and sets priorities for others.
  • Works with highly confidential and/or sensitive information.
  • Promotes a diverse, inclusive environment.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


The budgeted salary amount is $58,000.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Application Deadline

Open until further notice.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.




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Job No:
Posted: 3/31/2021
Application Due: 6/29/2021
Work Type: Full Time