Administrative Assistant for Mission Ambassadors Program (42616)
- Employer
- Mount St. Joseph University
- Location
- Mount St. Joseph University - Cincinnati, OH, 452331670
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Provide efficient, timely, and sensitive handling of all office tasks, as well as a compilation of data and preparation of reports related to the Mission Ambassadors Program
Screen and direct all calls and visitors with discretion and courtesy
Handle routine inquiries of internal and external customers
Schedule appointments for the staff of the Office of Mission Integration as they relate to the Mission Ambassadors Program
Make room reservations and send out email notifications for meetings for the Mission Ambassadors Program
Book facilities for Mission Ambassadors events: monthly meetings, prayer services, mission projects, retreats, etc.
Schedule high school visits for recruiting visits for both Catholic and public high school recruiting visits, scan contact cards, record data, and submit contact cards to the Office of Admission following visits
Arrange meetings for the Mission Ambassadors Program staff (Director of Mission Integration, Assistant Director of Mission Integration, Mission Ambassadors Coordinator, Mission Ambassadors Administrative Assistant)
Create purchase orders for the Mission Ambassadors Program
Initiate work/service orders for Mission Ambassadors Program
Participate in Baccalaureate Masses (December and May), programs, and activities as appropriate
Provide administrative support related to enforcement of responsibilities of Mission Ambassadors
Assemble materials for distribution at the beginning of each semester and throughout the year
Coordinate various notifications to students and offices
Perform routine office functions – word processing, Excel spreadsheets, ordering and maintaining office supplies, sort, and open mail, purchase orders through the web, office copier maintenance
Author correspondence to various university constituencies, as well as those outside the University community
Maintain multiple filing systems and records for Mission Ambassadors Program and maintain up-to-date files while archiving necessary documents and information
Contribute to the team’s effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the Mission Ambassadors Program; helping others accomplish related job results when needed
- Exhibit excellent student/faculty/ staff customer service orientation in providing service in all responsibilities and interactions
- Demonstrate creative problem-solving in handling people and situations
- Adapt willingly and quickly to changing priorities, responsibilities, and student-alumni-faculty-staff customer needs and expectations; anticipate customer needs
- Exhibit open and inclusive language in dealing with students, faculty, staff, and guests
- Communicate, cooperate, and collaborate well with others to achieve common office, division or University goals
- Willingly assists in various responsibilities as appropriate within the Office of Mission Integration and other areas of the University as appropriate and required during high service demand times
- Develop and nurture an effective, productive, and respectful rapport and working relationship with students, alumni, faculty, and staff co-workers, and various campus and community constituencies while maintaining an appropriate level of professionalism
- Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
- Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking
- Communicate information clearly and concisely and listen well to others
- Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions
- Check the accuracy of the information that is provided to others.
- Take immediate and independent action when necessary assuming initiative for creative problem solving
- Accomplish tasks with follow through to completion
- Adapt willingly and quickly to changing priorities, responsibilities, and functions within department and/or position
- Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office, including Word, Excel and Outlook, Internet, copier, fax machine, and scheduling and using Zoom
- Standing or sitting in one position for long periods. Office service hours; computer data input; multiple concurrent tasks with constant service interruptions; faculty and student contact; strict confidentiality; detailed work; occasional evening or weekend hours
To apply, please upload the cover letter, resume, and contact information with three professional references via Paycom.A review of resumes will begin immediately and continue until the position is filled.Please click here to review the University's Non-Discrimination Policy. Mount St. Joseph University is an Equal Opportunity Employer
Organization
Mount St. Joseph University delivers high-quality academics, hands-on experiential learning and personalized attention from faculty and staff dedicated to your success. We consistently live a culture of ethics and service in everything we do.
A Mount education is based on an interdisciplinary liberal art and professional curricula emphasizing values, integrity, and social responsibility.
High-quality academics
Our highly interdisciplinary, liberal arts curriculum challenges students to think outside their major and connect diverse subject matter. A robust offering of majors, double majors, and minors prepares you for a successful future.
Read more about our high-quality academics the majors, minors, and programs offered.
Cooperative and experiential education
The Mount is dedicated to you, our students, in delivering hands-on experiential learning needed to build confidence and future professional success. Nearly one-third of students who participate in cooperative education (co-op) accept full-time employment with their co-op employers.
- Telephone
- 513-244-4854
- Location
-
5701 Delhi Road
Cincinnati
Ohio
45233
US
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert