FINANCIAL MGMT ANALYST II
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Financial Management Analyst II Job Description Work PerformedPrepare, monitor, and analyze department, divisions, education program, BERD core, and GCB center financial statements and management reports; recommend adjustments based on analysis. Prepare journal entries and account reconciliations. Review and approve expenditures, including supplies, service agreements for compliance with institutional policies. Assist with month-end and year-end closing activities, including monitoring overdrafts and monthly reporting. Responsible for the completion of FAM procedures with oversight of the Sr. Business Manager. Maintain an up-to-date reconciliation for faculty commitments and expenditures and provide monthly reporting. Work with Sr. Business Manager, education program directors, the BERD Core director, GCB center directors, and appropriate personnel to prepare annual budgets and fall and spring projections and provide forecasts. Make recommendations to improve financial and management systems; perform in-house audits of operating units; analyze internal controls, and report to Sr.Business Manager. Assist in formulating and refining short and long-term financial goals for each division and program through consultation with division chiefs, program directors, and administrative staff. Manage BERD Core operations with BERD Core director, Sr. Business Manager, and grants administrator to manage the BERD Core operations, including creating and updating MOUs with other departments and CRU and monitoring and adjusting cost distribution effort for the BERD staff and collection of scientific resource fees. Provide administrative support and financial management for the GCB center, which includes operational, discretionary, pilot funding. Coordinate and manage the GCB Institutional Support request and transfers. Review of shared resource orders for accuracy, funding source verification, and purchase order from external customers. Manage and process billing for shared resources, monitor accounts receivables, and manage delinquent accounts. Develop and obtain approval for costing rates for core services, in accordance with University policy. Prepare shared resource rate calculation package on an annual basis for review and approval by Sr. Business Manager, School of Medicine and University leadership. Supervise department footprint in the enterprise space management database (WebCentral) and SAP security administration. Manage and supervise the day-to-day activities of financial/facilities specialist. Recommend various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers, and vacation schedules. Perform other job-related tasks and special projects as assigned.Education/Training Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field. CPA is desirable.ExperienceWork requires four years of experience in financial management, cost accounting, or a field directly related to specialized area of assignment. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCESkills
- Excellent written and oral communication with various levels of the organization
- Strong understanding of financial processes and internal controls
- Proven leadership and management skills
- Critical thinker with the ability to analyze data and formulate conclusions, problem solve and resourcefulness
- Ability to learn and implement changing technologies related to accounting, budgeting, and reporting
- Strong organizational, analytical and time management skills
- Collaborative skills
- Experience with/ability to perform required functions in SAP/R3, A4O.
- Strong working knowledge MS Office Suite (Word, Access, PowerPoint)
- Advanced experience with Microsoft Excel
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.