Registrar for the School of Medicine

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Student Services Specialist - Advanced

Working Title:

Registrar for the School of Medicine

Position Number:


Vacancy ID:


Budgeted Hiring Range:

$50,000- $56,076

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Mon. - Fri. 8am – 5pm

Department Name and Number:

Med Ed-Student Affairs-420204

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:

Student Services

Department Description:

The The Office of Student Affairs is a division of the Department of Medical Education. The primary purpose of the unit is to provide the highest quality of educational experiences for our students, both through on-going support of quality of life initiatives which allow students to optimize their performance in the curriculum and to aid them in preparation for careers as physicians, and to maintain accurate records of their accomplishments, assessments, grades, and evidence of their fulfillment of medical school requirement.

Quality of life services begins at matriculation and continues through graduation. These services include but are not limited to: Special Events, Orientation, Financial Aid, Registration, Advisory Colleges, Student Support and Mental Health Counseling, Student Mistreatment, Maintenance of Professional Conduct Policies, Student Organizations, Health and Safety Maintenance, Publications, Career Counseling, Tutoring and Advising, Residency Application Process, Medical Student Performance Evaluations (Dean’s Letters of Evaluation), Graduation and Credentialing.

This unit supports the members of the student body throughout their medical school careers by understanding the health of the public at local, national, and statewide levels; searching for new support initiatives that respond to the changing face of medical education; developing, implementing, managing, and evaluating programs that support these initiatives. This unit has the responsibility of overseeing students’ progress through the curriculum to ensure that students graduate with the skills, knowledge, attitudes, beliefs, and professional commitment necessary for them to practice medicine in future years.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

This position will provide services of direct benefit to students and their education. The primary purpose of this position is to contribute to the medical students’ quality of life and the maintenance of accurate student records. The Registrar for the School of Medicine (SOM) provides educational counseling to students in a variety of manners. For example, the registrar provides students with counseling regarding dual degree programs, due process including Student Progress Committee/Appeals processes, Honor Court, and is directly responsible for the Student Progress Committee. The registrar is ultimately responsible for insuring accurate and timely course registrations for students across all four years of medical school. This position must work in tangent with the Office of Academic Affairs to ensure curricular changes are understood and able to be operationalized within the confines of the larger University systems. This position also serves as a liaison with other schools on campus where SOM students may take courses or enroll in dual degree programs. The registrar is the point of contact for students requesting a leave of absence from the School of Medicine and serves as Chair of the leave of absence committee. This individual ensures that all students complete a criminal background check. The employee in this position manages the application process for students applying for USMLE exams and graduates applying for state medical licensure verification. The employee in this position is expected to perform the same duties described above for our branch campus students. UNC School of Medicine has three branch campuses, one each in Charlotte, Asheville and Wilmington. We accept 20-25 of our third year students (approximately 180 students in the class) to complete clinical training at the Charlotte and Asheville campuses. At this time only three students are selected for the Wilmington campus with an expectation of twelve students each year in the coming years. Upon matriculation, students spend the first 18 months of preclinical classwork at the main UNC campus. Our branch campus students will spend the last two years of medical school at the branch campus. The registrar may have to visit the branch campuses when situations arise from the Student Progress Committee or other administrative issues. The individual in this position must maintain a high level of confidentially and discretion.

Minimum Education and Experience Requirements:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Ability to express compassion and concern when working with students. Must have outstanding communication skills. Must be able to multi-task, be detail oriented and perform in a fast-paced environment. Must have the ability to organize large quantities of data from multiple sources.

Preferred Qualifications:

Master’s degree not required but preferred. Department also prefers candidate with at least 2 years experience working in higher education environment.
Experience as a registrar in a professional school as well as experience working in an academic medical center is preferred. Ability to express compassion and concern when working with students. Experience with People Soft/Connect Carolina.

Position/Schedule Requirements:

Evening work occasionally, Overtime occasionally, Weekend work occasionally

Stimulus/ARRA Funded:





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Job No:
Posted: 3/31/2021
Application Due: 4/11/2021
Work Type: Full Time