Contract Coordinator

Job description

Contract Coordinator

Primary Purpose:
Under general supervision the Contract Coordinator is responsible for the logistical strategic procurement of University goods and services, request for proposal (RFP/RFI/RFQ) processes, sourcing and vendor qualification. Position requires experience with contract negotiations, vendor relationship management, researching and analyzing data in accord with University policy and procedures. Position requires intermediate Contract knowledge and Project Management expertise to recommend University-wide strategic sourcing initiatives and contracts.

Essential Functions:
1. Responsible for the contract lifecycle for commodities of moderate nature to meet the University’s needs and specifications; deals directly with suppliers; negotiate contracts as needed.

2. Identify new/existing cost containment opportunities through institutional contracts to support revenue and expense responsible budgeting.

3. Supports University-wide strategic sourcing initiatives, bidding and sourcing. To include the solicitation of prospective vendors using the University Request for Proposal/Quotation/Information (RFP/Q/I) processes.

4. Identify and qualify strategic vendor partnerships for institutional contract sourcing initiatives.

5. Performs analysis to assess, monitor and report trends related to supplier performance, transaction analysis, risk analysis, contract pricing, strategic sourcing and operational performance of University contracts, vendor relationships, institutional spend and revenue generating opportunities.

6. Provides support for the contract lifecycle management institutionally managed and overseen by Facilities.

7. Maintain and develop internal partnerships across divisions and at all campuses to maximize and leverage the value of institutional contracts for Facilities and Pacific.

8. Develop, test and maintain an array of University Contract systems and programs.

9. Provide training and support across all campuses for University Contract systems and programs overseen by Facilities.

10. Execute strategic initiatives and/or projects as assigned.

Minimum Qualifications:
• Two (2) years post-secondary education.
• One (1) year experience in procurement.

Preferred Qualifications:
• Bachelor’s degree in Business or related field.
• Three (3) years in Contract / Procurement related field.
• Knowledge of procurement practices and ethical business standards.
• Experience in Higher Education Contracts / Procurement.
• Written and verbal communication required at all levels within the institution.
• Demonstrative abilities presenting to various groups.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Experience with Ellucian Banner.
• Certification from a Professional Contracts organization.
• Contract experience that includes information technology sourcing and service agreements, and/or bidding, sourcing and regulatory compliance related to renovations, capital and construction projects.
• Effective professional interpersonal skills across all constituencies.
• High degree of organizational planning, responsibility, judgement and initiative.
• Knowledge of sales and use tax principles, uniform commercial code regulations, federal and state compliance for regulatory purposes.
• Familiarity with accounting principles and practices suggested.
• Knowledge of contract management.
• Familiarity managing budgets.
• Ability to work independently to oversee critical deadlines.
• Knowledge of business and project management principles and techniques.
• Strong customer service orientation.
• Excellent customer service
• Knowledge of Banner and effective computer skills
• Ability to prioritize the urgency of contract requests
• Ability to proofread basic documents and reconcile /balance simple accounts.
• Ability to effectively prioritize work.
• Demonstrated proficiency using Microsoft applications, such as Word, Excel, Power Point and Publisher. Ability to navigate the internet and use Outlook.
• Knowledge of basic office procedures, etiquette and discretion, professional manner and attire.
• Ability to maintain effective working relationships with others.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Some travel may be required.

Hiring Range: Commensurate with experience, non-exempt.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

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Job No:
Posted: 3/30/2021
Application Due: 3/30/2033
Work Type: Full Time