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Contract Coordinator

Employer
University of the Pacific
Location
Stockton

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details



Contract Coordinator

Primary Purpose:
Under general supervision the Contract Coordinator is responsible for the logistical strategic procurement of University goods and services, request for proposal (RFP/RFI/RFQ) processes, sourcing and vendor qualification. Position requires experience with contract negotiations, vendor relationship management, researching and analyzing data in accord with University policy and procedures. Position requires intermediate Contract knowledge and Project Management expertise to recommend University-wide strategic sourcing initiatives and contracts.


Essential Functions:
1. Responsible for the contract lifecycle for commodities of moderate nature to meet the University’s needs and specifications; deals directly with suppliers; negotiate contracts as needed.

2. Identify new/existing cost containment opportunities through institutional contracts to support revenue and expense responsible budgeting.

3. Supports University-wide strategic sourcing initiatives, bidding and sourcing. To include the solicitation of prospective vendors using the University Request for Proposal/Quotation/Information (RFP/Q/I) processes.

4. Identify and qualify strategic vendor partnerships for institutional contract sourcing initiatives.

5. Performs analysis to assess, monitor and report trends related to supplier performance, transaction analysis, risk analysis, contract pricing, strategic sourcing and operational performance of University contracts, vendor relationships, institutional spend and revenue generating opportunities.

6. Provides support for the contract lifecycle management institutionally managed and overseen by Facilities.

7. Maintain and develop internal partnerships across divisions and at all campuses to maximize and leverage the value of institutional contracts for Facilities and Pacific.

8. Develop, test and maintain an array of University Contract systems and programs.

9. Provide training and support across all campuses for University Contract systems and programs overseen by Facilities.

10. Execute strategic initiatives and/or projects as assigned.


Minimum Qualifications:
• Two (2) years post-secondary education.
• One (1) year experience in procurement.


Preferred Qualifications:
• Bachelor’s degree in Business or related field.
• Three (3) years in Contract / Procurement related field.
• Knowledge of procurement practices and ethical business standards.
• Experience in Higher Education Contracts / Procurement.
• Written and verbal communication required at all levels within the institution.
• Demonstrative abilities presenting to various groups.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
• Experience with Ellucian Banner.
• Certification from a Professional Contracts organization.
• Contract experience that includes information technology sourcing and service agreements, and/or bidding, sourcing and regulatory compliance related to renovations, capital and construction projects.
• Effective professional interpersonal skills across all constituencies.
• High degree of organizational planning, responsibility, judgement and initiative.
• Knowledge of sales and use tax principles, uniform commercial code regulations, federal and state compliance for regulatory purposes.
• Familiarity with accounting principles and practices suggested.
• Knowledge of contract management.
• Familiarity managing budgets.
• Ability to work independently to oversee critical deadlines.
• Knowledge of business and project management principles and techniques.
• Strong customer service orientation.
• Excellent customer service
• Knowledge of Banner and effective computer skills
• Ability to prioritize the urgency of contract requests
• Ability to proofread basic documents and reconcile /balance simple accounts.
• Ability to effectively prioritize work.
• Demonstrated proficiency using Microsoft applications, such as Word, Excel, Power Point and Publisher. Ability to navigate the internet and use Outlook.
• Knowledge of basic office procedures, etiquette and discretion, professional manner and attire.
• Ability to maintain effective working relationships with others.


Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Some travel may be required.


Hiring Range: Commensurate with experience, non-exempt.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.


To apply, visit https://pacific.peopleadmin.com/postings/18737

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.






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Organization

Since its founding in 1851 as California’s first chartered university, University of the Pacific has been transforming the lives of students, enhancing the vitality of its surrounding communities and bringing a pioneering spirit to how we educate and serve.

Pacific is recognized for high-quality academic programs, dedicated faculty mentors and excellent professional preparation built on a strong liberal arts foundation. The university is consistently ranked among the top national universities by U.S. News and World Report and Princeton Review.

University of the Pacific is a dynamic three-city university with campuses in Stockton, Sacramento and San Francisco. With a presence in these three very different and uniquely California cities, Pacific enjoys a truly distinctive footprint in California and the West.

Sacramento

Pacific’s beautiful, tree-lined campus in Sacramento provides a focused learning environment with ties to the power and influence of one of the nation’s most influential capital cities. Complementing the legal studies offered at the McGeorge School of Law, new academic offerings are helping address critical issues at the intersection of law, policy, business and health.

San Francisco

Pacific’s high-tech San Francisco campus is strategically situated the heart of one of the world’s most exciting cities. It is home to one of the premier dental schools in the nation, the Arthur A. Dugoni School of Dentistry, as well as high-quality programs in health, technology, and arts and culture.

Stockton

Pacific’s Stockton campus in the heart of the California Delta country is renowned for its idyllic beauty, breadth of outstanding academic programs, vibrant and supportive campus life, and close, dedicated teaching relationships with students. Serving more than 5,000 students, the campus is home to the liberal arts College of the Pacific, a conservatory of music, and schools of business, education, engineering, international studies, and pharmacy and health sciences.

Beyond Our Gates

Pacific students, faculty, and staff are passionate about enriching their communities and serving those in need. Under faculty guidance, students provide dental care and health services and information to the underserved, legal clinics for those in need, and literacy and educational enrichment programs for local schoolchildren. Students, faculty and staff contribute tens of thousands of hours of volunteer service each year. The Center for Professional and Continuing Education offers degree completion, continuing education, workforce training and lifelong learning programs. Pacific centers and institutes work toward solutions to local and regional issues through community partnerships, education and research.

The Pacific Tigers compete in NCAA Division I athletics primarily as a member of the West Coast Conference. Fielding seven men’s teams and eleven women’s teams, the Pacific Tigers continue to add individual and team successes to an already outstanding performance record, including more than 30 conference championships and more than 60 NCAA tournament appearances.

Pacific offers more than 80 programs of study leading to undergraduate, graduate and professional degrees, as well as accelerated programs in business, education, law, engineering and the health sciences. Total enrollment at all three campuses is more than 6,000 students.

With a focus on teaching, close faculty-student interaction, academic excellence and real-world learning, Pacific prepares individuals for lifelong personal and professional success.

Learn more at Pacific.edu.

Diversity Profile

The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention. We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.

The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention.

We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.

We are committed to all members of the Pacific community becoming competent and ethical citizen leaders able to interact effectively and ethically in an increasingly multicultural society and global economy. This transformative process is accomplished through our distinctive integration of liberal arts and professional education promoting innovation, open discourse and dialogue, leadership development, experiential learning and self-reflection.

Pacific Diversity Programs

University Pipeline Programs

Multicultural Affairs

Multicultural Affairs is dedicated to the creation and sustainability of a culturally inclusive community across and within the boundaries of culture, sexual orientation, gender, and other social identities. In service to and in partnership with students, faculty, staff, alumni, and other friends, Multicultural Affairs offers programs, services, and sponsorships such as cultural heritage month observances, diversity leadership retreats, and intercultural trainings that meet the educational and cultural needs of all members of the Pacific community.

Company info
Website
Telephone
209.946.2011
Location
3601 Pacific Avenue
Stockton
CA
95211
US

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