Director of Sponsored Programs

Job description

TITLE: Director of Sponsored Programs 

DEPARTMENT: Office of Research and Sponsored Programs

REPORTS TO: Director of Government Relations



EMPLOYMENT CLASSIFICATION: Exempt                      



The Director of the Office of Sponsored Programs will facilitate grant opportunities, manage pre-and post-award paperwork and create and provide on-going institutional reporting for the Office of Grants, Contracts, and Sponsored Research.  Collaborate with the Head of the Office of Grants, Contracts, and Sponsored Research in the development of grants and sponsored research activities aligned with Kentucky State University’s strategic plan and in support of federally sponsored institutional programs and faculty, faculty-student research.  The position will assist in training on grant selection and grant writing, support faculty in grant writing efforts, and provide information to the campus on grants and sponsored opportunities.




  • Manage pre and post federal and foundational paperwork
  • Lead efforts to secure institutional grants by identifying new sources of funding and assessing the alignment of institutional priorities with potential funders.
  • Serve as a campus liaison with the Head of the Office of Grants, Contracts, and Sponsored Research in the development of a culture of grants in support of the strategic plan and institutional initiatives.

  • Manage and cultivate a portfolio of governmental funding agencies
  • Develop budgets for grant applications and assess short and long-term financial implications of institutional grant activities.
  • Develop and implement procedures and processes necessary to ensure compliance with all grantor requirements, including fiscal management, reporting, and record retention
  • Enhance grant compliance monitoring, including funder site visits, financial analysis, and meetings with project directors.
  • Remain current with developments and changes in government regulations, court decisions, and higher education practices related to grant funding and directives and policies initiated by the State and the University
  • Develop and deliver training to grant project directors as it relates to grant administration, compliance, and organizational policies
  • Collaborate in senior-level grant writing, working with partners to develop a competitive proposal, respond to and manage RFP grant opportunities, and coordinator work with individual faculty members
  • Oversee completion of acknowledgment letters and other grant-related correspondence for key administrators and faculty
  • Facilitate meetings and information sessions with key partners so all are informed about new and ongoing programs to match potential funding sources with areas of need

  • Perform other duties, projects as assigned.
  • All employees are expected to participate in the University’s efforts to create a respectful, inclusive, and welcoming work environment.


  • Master’s degree plus 1-2 years of proven successful experience in the grants workspace.
  • PREFERRED QUALIFICATIONS: Prior experience in budget management or finance; grant writing; or experience with federal grants preferred; higher education experience desired. 

  • Proven ability to write persuasively and fluently in a number of different areas, including the sciences and arts and humanities.
  • Knowledge of federal regulations, sponsor guidelines, and the Federal Office of Management and Budget Uniform Guidelines (2C.f.R. Part 200), as they relate to sponsored program activity.
  • Ability to set clear goals and priorities related to the university’s core mission and needs.
  • Project management and execution skills.
  • Deep understanding of the grant lifecycle from pre-award to a proposal to post-award requirements.
  • Familiarity with current online research skills and grant tracking tools.
  • Outstanding interpersonal skills; ability to communicate effectively with faculty, staff, students, and external stakeholders
  • Highly organized and able to manage/delegate multiple priorities
  • Able to work independently and manage a high volume of grants and research activities with appropriate supervision

    SUPERVISORY RESPONSIBILITY: This position will have supervisory responsibility




  • Must be able to travel, primarily in-state (20%).
  • Occasionally may need to move light equipment and carry supplies, publications, and needed equipment for demonstration and training programs.

  • KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 3/30/2021
    Application Due: 5/29/2021
    Work Type: Full Time