Administrative Asst II

Job description

Posting Number:

2021185

Posting/Functional Title:

Administrative Assistant II

University Pay Plan Title:

Administrative Asst II

Location:

San Marcos

Department:

School of Art and Design

Recruitment Type:

Open to All

Job Type:

Full-Time

Monthly Salary:

$2,703 - $3,363

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

●Excellent oral and written communication skills.
●Strong teamwork skills, including collaboration and time management.
●Commitment to diversity, equity, and inclusion.
●Strong bookkeeping principles; computer word processing, spreadsheets, databases, and other desktop software; basic math.
●Knowledge and experience with web and social media.
●Detail-oriented.
●Ability to manage all administrative tasks to support the MFA program.
●Knowledge and experience with administrative best practices.
●Initiative in improving efficiency and efficacy of administrative processes.

Preferred Qualifications:

●Knowledge of University/Academic policies and procedures.
●Knowledge and experience in communication/graphic design.
●Minimum of two years professional administrative experience.

Job Description:

Provide administrative support to the Graduate Co-Advisors of the low residency MFA Communication Design program.
Provide support for MFA students.
Promote and market the MFA program to gain a high quality, diverse student population.
Provide administrative and clerical support to School Director and faculty in the School of Art and Design.

Job Duties:

Administrative duties
●Assist Graduate Co-Advisors.
●Assist Art + Design administrative staff.
●Type and proofread correspondence, meeting minutes, and forms.
●Answer, screen and transfer calls, take messages and refer to other offices as appropriate.
●Open, date, and distribute incoming mail.
●Maintain faculty, staff, and student files.
●Manage purchasing, invoices, Accounts Payable, P-card, e-NPO’s, guest designer stipends, IDT, and monitor budgets for the MFA program.
●Process and review faculty, student, and guest travel requests and reimbursements.
●Maintain MFA Calendar.
●Maintain the MFA Handbook.
●Manage MFA Canvas sites.
●Maintain MFA records, equipment, and supplies.
●Supervise all aspects of MFA Studio.
●Develop and maintain relationships with other university offices.
●Assist with event planning for MFA and BFA programs, including the MFA residency program, orientation, lecture series, and other workshops and programming.
●Maintain the program’s digital content.
●Organize all admissions application materials with grad college, faculty, and students.
●Route forms and applications for review, approval, and submission.
●Perform other duties as assigned.

Student Support
●Advise and support MFA students towards completion of their degrees.
●Manage communication with MFA students.
●Supervise registration, including the management of forms for the Professional Practice, Special Problems, and thesis courses.
●Organize mid-term reviews, thesis proposal submission, and thesis defense.
●Process degree audit petition and overrides for students.
●Answer emails and e-meet prospective students.
●Assist in scheduling MFA courses and MFA residency.
●Supervise all administrative aspects of hiring for Graduate Assistants including PCR’s.
●Assist in supervising Graduate Assistants.

Recruitment, enrollment
●Market the program through the website and social media.
●Assist with recruitment and enrollment
●Facilitate campus tours for prospective students.

Additional Information to Applicants:

Some weekends and night events may be required.

Job Open Date:

03/09/2021

Job Close Date (posting closes at midnight):

04/12/2021

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME, COVER LETTER AND LETTER OF RECOMMENDATION TO YOUR APPLICATION., YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.

Legal and Required Notices:

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/34674

 

 

 

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Job No:
Posted: 3/30/2021
Application Due: 4/12/2021
Work Type: Full Time
Salary: