Job description

Posting Number:


Working Title:



Terry College Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday through Friday 8-5.

Advertised Salary:

$40,000-$45,000+ Commensurate with Experience

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Business Operations Professional



Job Family:

Business And Finance



Minimum Qualifications:

Completion of a Bachelor’s degree in accounting, business, or a related discipline with five to seven years of related experience required; or any equivalent combination of education, training, and experience

Position Summary:

This position manages, controls and coordinates budgets, expenditures and revenues for Terry’s Executive MBA and Professional MBA programs. This position also directs and coordinates administrative and operational aspects of the programs. This position also manages budgets for other Departments and manages payroll relating to Graduate Assistants and PhD students.

Knowledge, Skills, Abilities and/or Competencies:

Knowledge of accounting principles, practices and standards.
- Knowledge of UGA policies and procedures.
- Proficient in UGA Financial, Human Resources and reporting systems.
- Computer skills – MS Word, Excel, accounting and database related software.

Physical Demands:

Working in a standard office environment.

Travel to Atlanta campuses 2-4 times a month as needed.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Budget, Revenue and Administrative management for Executive MBA & Professional MBA Programs

Budget Management
•Assist in development and monitoring of budgets.
•Prepare and process budget journals related to program.
•Works with MBA team on a weekly basis regarding financial matters.
•Manage and input financial transactions such as purchase requests, payment requests, direct charges, etc.
•Manage and Input scholarships, spending budgets, etc.
•Reconcile financial transactions monthly and annually.
•Manage and help implement study abroad international trips.
•Oversee procurement card holders.

Revenue Management
•Assist with revenue projections.
•Reconcile student payments by student.
•Work with academic coordinators on student changes.
•Work with UGA central offices (Registrar, Bursar, Graduate, OSFA).
•Liaison for students for trouble shooting and problem solving regarding scholarships and/or payments.
•Manage deposits relating to program for application fees, seat fees, and commitment deposits.
•Track waivers and deferrals.

Administrative & Operational Management
•Attend events as needed to represent EMBA and PMBA.
•Department HR representative – helps manage payroll processing, hiring, interviewing, etc.
•Manage telephone services and costs.
•Order all new equipment.
•Order general office supplies.

Percentage of time:



Provide budget management to Departments (non-MBA) based on UGA polices/ procedures
•Final approver for financial transactions relating to various accounts.
•Balance monthly financial reports for multiple Departments.
•Provide advice and make recommendations on deficit handling scenarios.
•Prepare and run reports for budgets.

Percentage of time:



Handle payroll processing and approval
•Payroll processing for Graduate Assistants and PhD students.
•Prepare and run reports for payroll activities.

Percentage of time:



Other duties as assigned.

Percentage of time:





Diversity Profile: University



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Job No:
Posted: 3/30/2021
Application Due: 5/29/2021
Work Type: Full Time