ADMIN FINANCIAL DIR

Job description

Posting Number:

S05880P

Working Title:

ADMIN FINANCIAL DIR

Department:

Terry College Business Office

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday through Friday 8-5.

Advertised Salary:

Commensurate with Experience

Posting Date:

03/29/2021

Open until filled:

Yes

Proposed Starting Date:

04/15/2021

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Fiscal Affairs Manager

FLSA:

Exempt

Job Family:

Administrative

FTE:

1.0

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position oversees the Terry College Business Office which is the central location for all revenue, expense and payroll activities for the College.

Knowledge, Skills, Abilities and/or Competencies:

- Thorough knowledge of principles and practices pertaining to UGA policies, procedures, and college operations.
- Experience in management and supervision.
- High level of technical experience and aptitude especially with University systems and Excel.
- Extensive knowledge of university budget and accounting rules.
- Ability to develop and participate in strategic budget planning.
- Skill in process design & development.
- Strong leadership & communication skills.
- High commitment to Customer Service and continuous Improvement.

Physical Demands:

Working in a normal office environment.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

Manage Centralized Business Office for Terry College:
•Plan, organize, evaluate, and supervise the day-to-day activities of the Business Office Staff to include Financial Managers, Business Managers, Senior Accountants, and Accountants.
•Recruit, hire, train, and motivate staff.
•Conduct work load assessments and salary recommendations.
•Work closely with Department Heads, Directors and employees in 20+ academic departments and/or operating units to meet business function goals and objectives of College and University.

Percentage of time:

30

Duties/Responsibilities:

Manage Budgets and Accounts for the Terry College of Business:
•Review and monitor account activity for appropriateness, accuracy and report preparation.
•Troubleshoot between the UGA Accounting, Foundation, Sponsored Projects and Terry academic departments and operating units.
•Set up, monitor, balance and oversee the management of all college operating budgets.
•Prepare or delegate the preparation of budget amendments, etc. to maintain accounts.
•Help coordinate and lead information and training sessions for Terry employees.
•Coordinate with Terry OIT. UGA F&A, U GA OIR and others to maintain and improve reporting.
•Assist with pre-award Grant Budgeting and oversee post-award Grant Accounting.
•Strategize the timing, accounts, and usage of allocations.
•Coordinate with the Sr. Director of Finance & Administration and the Departments to best utilize funding.
•Update reports to reflect this process.
•Maintain budget reporting for current year and fiscal projections for following year for the Dean.
•Manage Budget Planning and Salary Setting process for the College.

Percentage of time:

25

Duties/Responsibilities:

Manage Revenue Generating Funds:
•Coordinate with the all applicable Terry Programs, including Executive Programs, MBA Programs, Double Dawgs Programs, and Business Office Staff to assess program fees, tuition differentials, application and seat deposits and continuing education fees.
•Maintain reporting to account for distribution and monitor spending. Provide reporting to Directors, Department Heads, Sr. Director and Dean.

Percentage of time:

20

Duties/Responsibilities:

Oversee all payroll activity:
•Coordinate and delegate hourly, monthly, and summer school payrolls.
•Prepare, delegate, oversee and report extra compensation, part time faculty offers, retire-rehires and Dual Appointment Agreements.
•Oversee and manage international hires for faculty and staff in corporation with UGA’s Office of International Education and the Terry College’s departments and units.

Percentage of time:

15

Duties/Responsibilities:

Process Improvement and Special Projects:
•Monitor and evaluate methods and procedures; recommend, develop and implement more effective and efficient workflow processing methods and procedures.
•Work closely with the office of the Senior Director for Finance and Administration on college needs and special projects.
•Manage special projects for the Terry College leadership on an as needed basis.
•Manage annual reporting requirement from UGA, AACSB, and other internal and external sources.
•Serve on UGA Committees and serve Terry and UGA in ad-hoc roles as appropriate.
•Perform other CBO (Chief Business Officer) functions.

Percentage of time:

10

 

 

 

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Job No:
Posted: 3/30/2021
Application Due: 4/30/2021
Work Type: Full Time
Salary: