Communications Coordinator

Job description

Communications Coordinator🔍Business Affairs: Financial Management Services (FMS), Redwood City, California, United States📁Marketing📅Mar 29, 2021 Post Date📅88947 Requisition #

This is a one (1) year fixed term position.

Stanford University

Consider all the lives saved over the many years as a result of Stanford’s innovation in the medical field. Imagine a world without the internet and social platforms. Did you know Stanford pioneered the procedure for organ transplants and also created the first website in the United States? All of these advances and more, are a direct result of Stanford University’s prominent faculty, researchers and alumni, who have revolutionized the way we live and enriched the world. Supporting this mission is Stanford’s dedicated 16,000 staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere.

Financial Management Services

Financial Management Services (FMS) is part of the Stanford University Business Affairs organization, whose vision is “to work together to make administration seamless and efficient to enable and support teaching, learning and research.” Specifically, this position will reside within the FMS Marketing and Communications team, a part of the Organizational Effectiveness department.

About the Role

As a part of the Marketing and Communications team within Organizational Effectiveness, this role supports the development and implementation of communication and marketing initiatives that enable programs, services, events and/or products to meet business objectives.

This role will support the marketing and communication specialists and web manager by executing on marketing and communication plans, coordinating updates to internal and external web assets, as well as supporting operational, strategic and ad hoc projects. This includes drafting of communications to a variety of audiences, helping to manage internal and external audiences segments and groups, monitoring and responding to general communications inquiries and creating marketing and communication assets (such as imagery, presentations and/or resources).

Aside from a strong growth mindset and a collaborative and service-oriented attitude, the successful candidate must have strong oral and written communication skills, knowledge of communication and marketing principles and best practices and demonstrated experience with standard tools such as Microsoft Word, PowerPoint and Google collaboration tools. Basic knowledge of HTML, Drupal, and email marketing software is a plus.


  • Support communication plans for strategic initiatives and operational programs and services under supervision of communications specialist or department manager.
  • Draft, edit, and schedule select marketing communications for a variety of channels (i.e., web, print, email, online).
  • Monitor, track and report marketing program effectiveness.
  • Review and report post-event/program/campaign data.
  • Assist in quality control of data and marketing materials.
  • Support the planning and execution of events.
  • Support the creation and launch of tools and processes to improve marketing and communication efforts.
  • Contribute to vendor selection, arrangements, and scheduling.
  • Coordinate vendor estimates and invoice processing.
  • Coordinate updates to and creation of web content and pages.
  • Other duties as assigned
This is a one (1) year fixed term position.


Bachelor's degree or a combination of education and relevant experience. Experience communicating about product or service offerings is highly desired.

Knowledge, Skills and Abilities:

  • Strong oral and written communication skills.
  • Highly organized and creative.
  • Analytical and problem-solving skills.
  • Ability to work independently to meet expected deadlines and schedules.
  • Demonstrated team player.

Redwood City Campus

Our new Stanford Redwood City campus is the workplace for approximately 2,700 staff whose jobs are important to supporting the university’s mission. The campus brings departments together in a collaborative environment that reflects Stanford’s culture and mission. The campus offers amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a child care center for Stanford families.

Stanford University’s commitment to safely and effectively meet the public health challenge presented by COVID-19 extends to ensuring University employees may work from home, or another off-site location, where determined appropriately, whenever necessary through the end of August 2021. The department will give reasonable notice when employees are expected to return to work at the Redwood City campus.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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Job No:
Posted: 3/30/2021
Application Due: 4/13/2021
Work Type: Full Time