Human Resources Associate

Location
Tuskegee, AL
Posted
Mar 30, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Posting Date: March 16, 2021 Posting End Date: Open Until Filled

Position: Human Resources Associate Department: Human Resources

Status: Full Time

Special Qualifications
In keeping with the President’s commitment to Tuskegee University demonstrating “Excellence in Every Way”, the ideal Human Resources Database Administrator will possess the willingness to use his or her expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

Essential Duties and Job Responsibilities

  • Direct visitors and respond to customer inquires in a polite and timely manner
  • Answer, screen and forward incoming phone calls
  • Coordinate and maintain the daily transactional operations which includes tracking Personnel Action Forms (PAF), job requisitions, consultant agreement forms, distributing mail, directing correspondences, and assisting with completion of employment applications
  • Prepare, maintain, and process personnel paperwork and purchase order requisitions in a timely manner
  • Develop and maintain personnel files and HRIS database for tracking/reporting the status of current and former employees.
  • Maintain the calendar of the Chief Human Resources Officer (CHRO) (scheduling, appointment management, etc.)
  • Assist the CHRO in budget fiscal management including maintaining records of requisitions, purchase orders, tracking project budget expenses, check requests, procurement and maintenance of office supplies
  • Coordinate travel arrangement for the Office of Human Resources
  • Assist in the preparations for meetings including campus wide trainings, committee meetings for CHRO, strategic partner site visits and internal/external related meetings
  • Record and prepare minutes for the Office of Human Resources meetings and other committee meetings as assigned
  • Assist in the preparation of the Office of Human Resources brochures, bulletins, recruitment/benefit packets and webpage
  • Assist with conducting new hire orientations
  • Assist with the development of new hire training material
  • Contribute to ongoing recruiting efforts as needed
  • Maintain complete confidentiality of all Human Resources related information
  • Perform other duties as assigned

Qualifications

  • High school diploma or GED required
  • Associate’s degree is preferred
  • One to three years of related work experience required
  • Experience in office management procedures and basic office skills
  • Working knowledge of computers, multi-line phones, Microsoft Office Suite, Outlook, Adobe; knowledge of HRIS database is preferred
  • Ability to operate standard office equipment (such as fax machine, copier)
  • Must have proficient writing and analysis skills
  • Excellent communication skills and the ability to be courteous and professional to all staff, faculty, vendors, visitors, alumni and students who interact with the Office of Human Resources

Salary
Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address:
[email protected] Fax: 334-724-4319
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of
employment. Must be able to pass a drug screen and background check.