Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine Community Practice Division

Business Services Professional (Procurement Compliance Coordinator)

Position # 00782419– Requisition #20707

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers 

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

School of Medicine Community Practice Medicine has an opening for a full-time University Staff (unclassified) Business Services Professional (Procurement Compliance Coordinator) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Position Summary: 

The Procurement Compliance Coordinator under the direction of the Purchasing and Procurement Manager and Administration will serve as the approving official for procurement and contract negotiations for clinical operation, implements departmental goals, plans, and standards consistent with the administrative, legal, and ethical requirements/objectives of the organization. This position is also responsible for monitoring financial performance to meet/exceed budgeted targets.

Examples of Work Performed:

Financial:

• Maintains a working knowledge at all times of all current University, state and federal policies that are relevant to purchasing and procurement.  Follows University, state and federal policies and procedures

• Monitors & ensures continuous and consistent analyses of expenses to make sure compliance with university procurement rules, regulations and internal procedures are being followed
• Ensures purchases are related to university business, are allowable on each respective Speedtype
• Ensures the expense is being allocated to each respective Speedtype and appropriate documentation is provided
• Monitors and assists in development of the annual budgets
• Ensures achievement of budget performance and strives to outperform the budgeted margins
• Reviews justified needs for systems equipment and supply purchases – collaborates with colleagues as to next steps
• Peripherally monitors clinic usage of stock supplies, medications, equipment
• Utilizes appropriate benchmarks to assess performance and stimulate change

Operations:

• Communicates effectively with all stakeholders
• Effectively handles sensitive and confidential issues with timeliness, discretion and professionalism
• Assists departments in purchasing goods and services as needed
• Informs the departments of procedural or process changes
• Communicates and ensures compliance with CU policies and procedures with stakeholders
• Provides guidance and is responsible for the creation and development of procurement guidelines as needed
• Serves as a champion for patient safety
• Serves as a role model, mentor, and professional colleague for other members of the management team by lending support and sharing opportunities for success
• Serves as a mentor and preceptor for new staff and as a constant resource to all staff

Training:

• Provides guidance and is responsible for the creation and development of procurement guidelines as needed
• Develops, maintains & prepares training manuals
• Provides necessary training to departments, including updates in processes or protocols
• Maintains all training documentation

Program Development:

• Participates in strategic planning for the practice and the division
• Plans and/or participates in activities in the community as appropriate

Financial Authority:

• Collaborates with the Department Financial & Division Administrators, Division Chief, office Medical Director for departmental financial management and accounting
• Collaborates with CU Medicine Procurement Manager, Operations Director, and the Department Financial & Division Administrators for equipment, supplies and contractual agreements and analyses

Other Duties:

• Complex project management
• Data collection, evaluation, management and analysis
• Analyze and select appropriate data and analytics to present to leadership and/or departments/divisions
• As assigned

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Supervision Received:

Reports to Manager of Purchasing and Procurement

Supervision Exercised:

N/A

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $44,526 to $88,222.  

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

• Bachelor’s degree in Business, Finance, Supply Chain, or a directly related field from an accredited institution or greater than five (5) years related experience
• One (1) to three (3) years of professional level experience with procurement and fiscal responsibilities
• One (1) year prior experience managing budgets
• One (1) year prior experience with service/supply/equipment vendors
• Working knowledge of MS Office:  Excel, Word, Outlook, PowerPoint, Access

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Working knowledge of ambulatory clinic or physician practice operations
• Prior experience working with a diverse population of physicians, nursing managers and sales representatives
• Prior experience purchasing and interpreting procurement policies
• Prior experience with purchasing contracts
• Prior experience using web-based information systems
• Prior experience with Core360, Concur, Marketplace

Knowledge, Skills, and Abilities:

• Outstanding customer service skills.
• Ability to communicate effectively, written and oral 
• Ability to effectively communicate at all levels, to include physicians, leadership, and staff within the various affiliate organizations (UCH, Children’s Colorado, CU Medicine, CU SOM)
• Ability to work within large, complex healthcare systems
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
• Ability to demonstrate self-starter capabilities and operate with minimal supervision
• Ability to work both effectively and efficiently in a team environment
• Must demonstrate a high level of professionalism and confidentiality
• Ability to maintain a working knowledge of institutional policy and train others according to that policy
• Ability to read, negotiate and understand contracts
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to analyze and interpret data
• Ability to compile complex reports and develop presentations
• Ability to compose letters and memorandums
• Ability to deal calmly and courteously with people
• Ability to deal with stressful situations
• Ability to finish tasks in a timely manner
• Ability to follow oral and written instructions and established procedures
• Ability to function independently and manage own time and work tasks
• Ability to lead work teams
• Ability to maintain accuracy and consistency
• Ability to maintain confidentiality
• Ability to negotiate, persuade and establish direction
• Ability to organize workflow
• Ability to perform basic filing, office procedures and word processing
• Ability to plan, coordinate and develop multiple projects
• Ability to work as an effective team member
• Skilled job requiring high level of adaptability and interpersonal skills

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Mar 29, 2021
Unposting Date: Ongoing