OFFICE SUPPORT ASSISTANT SR #00062447
Full/Part Time: Full-Time
Job ID: 36128
Hiring Department Office of the Chancellor Application DeadlineApril 12, 2021 Full Time/Part TimeFull Time, Benefit Eligible Salary$15.29-$19.00/hour Job Description
Incumbents in this title perform complex administrative and office support with broadly defined responsibilities.
Manage Chancellor’s calendar: schedule meetings, events, and conferences; monitor calendar with close attention to logistics; establish regularly scheduled meetings with leadership team, other campus administrators, as well as faculty, staff, and student councils; confirm appointments/conferences for Chancellor so that all necessary arrangements are made and that all attendees are available to meet at scheduled time and place (internal and external constituents); include all up to date agendas, supporting documents, etc. in calendar item; prepare Chancellor’s office for meetings, zooms and conference calls.
Serve as support to Chancellor’s Leadership Team: set calendar and send invitations; solicit meeting topics for agenda; prepare agenda for meeting and disseminate along with other vital meeting materials in timely manner; set up zoom meetings; solicit special guests to present to team; attend meetings and gather data for any projects/tasks assigned.
Provide project management for office: identify projects/tasks requested by Chancellor; determine responsible party for project; establish deadlines for project completion; follow up with responsible party to ensure deadline will be met. Establish methodology to best help track projects to completion.
Serve as receptionist to the Chancellor’s Office: greet guests in kind, professional manner; answer departmental phone and route calls appropriately, answer routine office inquiries, screen calls and/or requests to meet/speak with Chancellor—ensuring that the issue is handled through the proper channels before presenting it to the Chancellor, intercept complaints and take appropriate action using own knowledge of office and campus procedures and policies.
Some general direction is received, but mostly work independent.
Functional and administrative supervision may be exercised over student staff.Minimum QualificationsA bachelor’s degree or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired is necessary.
Minimum of two years related work experience is necessary.
Competency with computer-based office software and web-based applications to include: Microsoft Outlook (specifically for calendar management), Word, Excel, and PowerPoint.
Other additional experience and/or training may be required.Comments
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
EEO IS THE LAW
To read more about Equal Employment Opportunity (EEO) please use the following links: