Job location: Colby College

Employment Type: Full-time
Posted data: 2021-03-26
Req: R0000234
Job DescriptionDepartment:Facilities Business and Administrative ServicesPay Rate Type:HourlyEmployee Type:Job Summary:Facilities Services is seeking an experienced accounts payable professional to join the administrative team. This position will provide exceptional service and support for Facilities Services staff, vendors, and other College constituents. The accounting technician has a broad range of accounting, record-keeping and administrative responsibilities. Primary duties include accounts payable, accounts receivable, and recordkeeping. The work involves using spreadsheets, centralized database systems, facilities management software, and other computer functions. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

Accounting Technician

Facilities Services

Full-Time, Non-Exempt, Hourly, Support Staff Appointment

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Coordinate accounts payable, accounts receivable, and related accounting and administrative functions
• Maintain thorough accounting records as required; produce reports, spreadsheets, journal vouchers, and other documents as required; manage cash receipts
• Compile status and budget data from work orders to prepare and distribute weekly vandalism reports; carry out analyses related to vandalism on a regular basis
• Use a variety of computer software, including Excel, word processing, maintenance management (TMA), and financial ledger system (Workday), to collect, process and maintain information and provide reporting documents as required
• Process invoices, journal vouchers, and other financial documents; assign labor and material to appropriate accounts; issue R & R project numbers, balance accounts to General Ledger, and prepare regular reports
• Maintain department purchasing cards; verify purchases; use campus system to assign account numbers to card purchases
• Work independently and balance multiple priorities in an organization with periods of high activity; show initiative in assuming and carrying out responsibilities
• Act as a resource for employee questions concerning accounting and accounts payable
• Function cooperatively as a member of the department’s administrative support team, including stockroom and purchasing technician, project support technician, and department administrative assistant; provide backup for other administrative support staff as required including answering telephones, creating work orders, and creating purchase orders
• Communicate effectively and personably with a diverse community of people
• Follow department safety rules and procedures

• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS:

• High school diploma or equivalent required; professional coursework or post-secondary education are a plus
• Relevant coursework in business administration or accounting strongly preferred

• Minimum of 3-5 years prior work experience in accounting, particularly in the areas of accounts payable; additional education may be substituted for work experience
• Must be able to work independently, exercise judgment, and manage projects with minimal supervision as well as to adjust as new projects are assigned
• Proficiency and ability to adapt to a variety of computer software and systems
• Ability to consistently look for ways to improve and develop efficiencies and assist with implementation
• Organizational skills, attention to detail, accuracy, impeccable integrity, and maintaining confidentiality necessary
• Solid communication skills in order to work collaboratively with members of a diverse community and to provide excellent customer service

KEY RELATIONSHIPS:

Reporting to the director of business and administrative services, this position interacts with department administrators, supervisors, and employees; faculty, staff, and students; and a variety of outside customers, vendors, and visitors.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Normal working hours for this position are Monday through Friday, 7:00 AM to 3:30 PM. Additional hours will be required at certain times of year. Work area is a general office environment in a facility that accommodates some maintenance operations. Occasional visits to other areas of campus required. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.

TO APPLY:

Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to:

Accounting Technician (Facilities Services) - Search Committee

A review of applications will begin immediately and will continue until the position is filled.