COORDINATOR - EXEMPT

8102505

University Staff

Full-Time

Exempt

Chicago-Water Tower Campus

SCHOOL OF EDUCATION

SCHOOL OF EDUCATION (02300A)

No

The Andrew M. Greeley Center for Catholic Education was created to support the mission of pre-Kindergarten-12th grade Catholic schools through consultation and professional learning. We meet with client organizations to identify professional learning needs and create customized plans to achieve those goals. We create strategies to build the capacity of Catholic schools so they can continue to meet the spiritual and educational needs of the students that they serve.
The Administrative Coordinator position will support the mission and work of the Center through consistent communication and marketing support, administrative supports, and office management.

Primary responsibilities of this position include:
1)Communications & Marketing
●Ensure that all promotional materials (print and web) are current.
●Respond to inquiries from prospective clients and partners.
●Follow up and nurture prospects via email, telephone, and in-person consultations.
●Manage social media tools to effectively connect with current and prospective clients and partners.
oMaintain and nurture relationships with dioceses across the U.S. and internationally.
oMarket School of Education degrees and certificates that serve Catholic educators.
●Ensure the implementation of the communication plan for GCCE –newsletters, social media, website, mailings, GCCE conferences or professional development offerings, etc.
●Coordinate with LUC ITS for tech needs for conferences both in person and remote (e.g., accessing guest Wi-Fi passwords, microphones; ensuring spaces are “smart” rooms)
●Post GCCE campus events to the LUC University Calendar
●Collaborate with SOE marketing and communications to get GCCE events posted to the SOE calendar
2)Administrative Duties
●Serve as a project manager, monitoring logistical details for GCCE contractual services and projects.
●Generate invoices for GCCE services rendered.
●Coordinate all required paperwork for hiring and compensating GCCE consultants.
●Manage and maintain detailed database of GCCE constituents
●Curate specified data to facilitate the GCCE health check/monitoring procedures.
●Other duties as assigned
3)Office Management
●Maintain inventory of office supplies
●Monitor and coordinate the maintenance of office equipment
●Process incoming and outgoing GCCE mail
●Manage campus reservation needs for GCCE
●Coordinate hospitality for GCCE events
●Coordinate GCCE vendor booth logistics at select conferences
●Coordinate logistics for GCCE conferences like Mustard Seed and CHESCS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Appointment & Evaluation
The appointment of the Administrative Coordinator is made by the co-directors under the direction of the Dean of the SOE.
Contract will be one-year. Renewal of contract is based on annual performance evaluation completed by the co-directors.

Reporting
The Administrative Coordinator will report directly to the Co-Directors of the GCCE.
The Administrative Coordinator will provide direct supervision for any Graduate Assistant or Work-Study students assigned to the Greeley Center.

This position is open until filled, but the first round of applications will be reviewed starting April 23, 2021.

LUC is an Equal Opportunity/Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty. The University seeks to increase the diversity of its professoriate, workforce and undergraduate and graduate student populations because broad diversity – including a wide range of individuals who contribute to a robust academic environment – is critical to achieving the University’s mission of excellence in education, research, educational access and services in an increasingly diverse society. Therefore, in holistically accessing the many qualifications of each applicant, we would factor favorably an individual’s record of conduct that includes experience with an array of diverse perspectives, as well as a wide variety of different educational, research or other work activities. Among other qualifications, we would also factor favorably experience overcoming or helping others overcome barriers to an academic career or degrees.

Bachelors Degree OR equivalent training acquired via work experience or education. A minimum of 3 – 5 years of previous job-related experience.

Required Qualifications:
●Bachelor’s degree
●3 years experience in organization management
●Experience with accounting and/or budget management
Preferred Qualifications:
●Leadership, management, and organizational skills
●A “people” person – friendly, approachable, enjoys meeting, helping and talking with people
●Exceptional interpersonal and written and verbal communication skills
●Organized and detail-oriented, with attention to accuracy
●A “self-starter” able to see and take the initiative
●Collaborative work style, while still able to work independently when required
●Ability to multitask and prioritize work efficiently
●Strong task and time management skills
●Experience with Catholic education
●willing and able to work with racially, ethnically and socio-economically diverse school communities
●Experience with grant writing and/or management ideal
●Is a good team member and has a “Service Mindset” when working with others.

N/A

Intermediate MS word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MS Access or Database software. Adept user of the internet, e-mail, other office automation systems, and social media.

No

No

No

None

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03/26/2021

https://www.careers.luc.edu/postings/15469