Business & Grant Program Manager

Job description

University of Colorado Denver l Anschutz Medical Campus

Colorado School of Public Health | The Center for Health, Work & Environment

Business and Grant Program Manager Position

Position #750692 – Requisition #20659

* Applications are accepted electronically ONLY at *

The Center for Health, Work & Environment has an opening for a full-time University Staff (unclassified) Business and Grant Program Manager Position.

Who We Are

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The Colorado School of Public Health (ColoradoSPH) is a unique and collaborative graduate school that combines the collective expertise of three Colorado universities: the University of Colorado Anschutz Medical Campus (CU Anschutz) in Aurora, Colorado State University (CSU) in Fort Collins, and the University of Northern Colorado (UNC) in Greeley, Colorado. The Colorado School of Public Health is the only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing a vital contribution towards ensuring our region’s health and wellbeing. The school’s faculty, staff, and students work together to reach underserved populations, share knowledge, and conduct innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, costly injuries, and more.

The Center for Health, Work and Environment (CHWE) and the Department of Environmental and Occupational Health (EOH) at the Colorado School of Public Health conduct environmental and occupational health research, translational research that brings environmental health science into practice, offer academic training to graduate and postdoctoral students, provide professional development courses and events, implement community-based public health projects in the US and abroad, as well as pilot project research opportunities throughout the West.

Diversity is a core value in the Colorado School of Public Health and in the Office of Admissions and Student Affairs. We believe that it is imperative to build and sustain an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

The Business and Grant Program Manager will be responsible for supporting the Center for Health, Work and Environment, and the Department of Environmental and Occupational Health, both within the Colorado School of Public Health, by submitting all grant applications, negotiating contracts, and tracking the business operations and cash flow of the various “academic businesses” housed within the units.

Jobs in this career family provide the accounting and financial activities for the University.  Functions include general accounting, budget, financial analysis and audit, tax and reporting, accounts payable and receivables, government cost reimbursement, contract administration, cashiering, cash management/ banking, investments, treasury and travel audit.

Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the Development and implementation of processes consistent with college, school or departmental strategies and processes.  These positions typically do not supervise others.

The person hired into this position will be required to adhere to the University of Colorado’s Code of Conduct. You can review this policy at: APS 2027 - Code of Conduct | University of Colorado (

Examples of Work Performed

This position requires a substantial degree of independent action. Specific duties include:

Grants/Contracts – Pre-award

    Independently develop and manage new applications for all faculty.
  • Coordinate routing and approval process for each proposal including timeline development.
  • Create budgets, assist with budget justifications; prepare supporting documentation for grant applications (financial interest disclosures, biosketches, other support documents, and other pieces as necessary)Coordinate with any subcontract institutions to collect required proposal documentation and budgets.Review grant-related materials to ensure compliance with university and sponsor requirements; coordinate pre-award grant activities with partner institutions; coordinate pre-award grant activities within UCD.
  • Study and understand RFA/PA and sponsor instructions to ensure proposal follows guidelines.
  • Submit proposal by deadline, and track proposal number and status.
  • Serve as a resource to faculty for interpreting proposal application guidelines including required materials, budget rules. Collaborate with Post-award staff to ensure smooth transfer of responsibility for newly awarded grants.
Business Administration and Analysis

  • Serve as liaison between Contracts Office and customer to negotiate new contracts or amendments.
  • Route business (auxiliary) contracts for proper signatures and negotiate terms as necessary.
  • Assist faculty in the creation of budget proposals and contracts with the Center for new trainings and courses.
  • Review and revise business processes as needed to improve productivity or effectiveness while allowing for growth and organizational change.
  • Represent Business Services team at meetings to gather information about the “academic businesses” and provide guidance and suggestions based on analysis of business trends.
  • Develop financial models for program growth and to manage payment structures.
  • Review contracts and budgets for partnerships with web development, software providers and e-Commerce.
  • Provide business analysis based on HL applications, CE registrations, and other tracking metrics as requested by program leadership.
  • Provide assistance to the Assoc. Dir. Bus. Svcs with annual credit card compliance requirements for all merchant accounts.
Business Administration - Management

  • Oversee the invoicing for contracts and auxiliary billing.
  • Oversee tracking of budgets, accounts receivable, revenue deposits, and unbilled balances for each contract.
  • Oversee processes for recording all transactions for 2 QuickBooks accounts monthly for each of the relevant UCD accounts.
General Finance Activities

    Participate in strategic planning activities related to the CHWE enterprise.Provide/coordinate periodic training to staff and faculty and offer ongoing consultation in areas specific to research support.
  • Complete annual auxiliary budgets for all CHWE fund 20 and 34 accounts as required by the budget office.
  • Serve as backup for Assoc. Dir. of Bus. Svcs. as necessaryAct as a team player to complete any tasks as assigned, especially during times with heavy workload, upcoming deadlines, or short-staff situations.
Depending on the incumbent’s professional growth, additional tasks and responsibilities may be assigned.

Salary and Benefits:

The salary range (or hiring range) for this full-time position has been established at $60,378 - $65,000.  This position is not eligible for overtime compensation.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Minimum Requirements

  • A bachelor’s degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
  • The position requires extensive, diverse and progressively responsible experience, including direct responsibility for supporting multi-disciplinary teams in all pre-award grant administration, contract negotiation, and management of special projects.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Preferred Qualifications:

  • Graduation from an accredited college or university with a Master’s degree in accounting, finance, business administration or related field. A combination of education and experience may substitute for the degree.
  • Experience with pre-award grant proposal processes including budget development, biosketch formatting, grant regulations, and internal approval processes (to include possible experience with InfoEd or other system-to-system processes).
  • Familiar with CU procurement and accounting software such as Concur and Marketplace systems
  • Understanding of contract and administrative laws, including compliance regulations.
  • Experience with various types of funding and accounts including grants, contracts, gifts, endowments, state funding, indirect cost recovery, consulting revenue, auxiliaries, and service centers.
  • Experience with QuickBooks accounting software.
  • Experience working in the University of Colorado system or other higher education environment.

  • Ability to communicate effectively, both in writing and orally.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues
  • Demonstrated ability to plan, organize, meet deadlines, work under pressure, and organize multiple projects or tasks.
  • Commitment to advance diversity and inclusion.
  • Ability to establish and maintain effective and positive working relationships with employees at all levels throughout the institution.

Job Category: Finance and Accounting
Primary Location: Aurora
Schedule: Full-time
Posting Date: Mar 25, 2021
Unposting Date: Ongoing




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Job No:
Posted: 3/27/2021
Application Due: 5/23/2021
Work Type: Full Time