Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Administrative Coordinator

UNT-Materials Science & Engineer-130330

Full-Time

The Department of Materials Science and Engineering has a mission to provide a high quality education to our diverse student population through excellence and innovation in teaching and research in order to serve the scientific and engineering needs of the state of Texas and the nation. This will be achieved by a balance of formal course work, practical laboratory training, and research projects that encompass both the basic science and the applied aspects of materials science and engineering. The department offers B.S., M.S. and Ph.D. in Materials Science and Engineering programs.

Supervise, maintain and make decisions for the operation of the Department of Materials Science & Engineering administrative office. Oversight department budget (including reporting and forecasting), purchasing, travel, human resources, and property control functions. Maintain accurate financial records, process all transactions on departmental accounts and prepare expenditure projections. Help department Chair in maintaining calendar and administrative activities, including correspondence, data compilation, preparation of reports and related responsibilities. Help students on their non-academic issues such as health insurance, visa, etc. Help faculty with their travel and reimbursements. Prepare and maintain payroll. Keep track of, and enter time for department employees in the online system. Prepare paperwork for new faculty and staff hires.

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Monday thru Friday with overtime as needed

No

This is a security sensitive position.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Administrative Coordinator

Maintain complete and accurate financial records of departmental budgets and accounts. Prepare departmental expenditure projections as needed.

Process all transactions on departmental accounts.

Processes department requisitions, maintains records and reconciles Pcards

Interviews, hires, trains, assigns work and supervises staff and student workers.

Prepares and maintains employment files for faculty and salaried staff.

Assists and maintains Chair’s calendar and schedules meetings

Prepares department travel voucher reimbursements

Processes and maintains departmental reports and forms, work load reports, PAC reports, department meeting agendas and minutes

Serves as liaison between international Advising and MTSE staff seeking immigration assistance.

Runs errands as needed

S1683P

https://jobs.untsystem.edu/postings/43340