Description
Business Manager

Early Learning Center for Research and Practice

Regular Full-time, Market Range MR10

The purpose of this position is to assist the Director in overseeing and administering the fiscal, office operations, human resource, academic, data management, and program responsibilities of the Early Learning Center for Research and Practice (ELC). As delegated by the Director, this position carries full signature authority for specific fiscal and human resource related matters of the department. The breadth of responsibilities is such that decisions made by this position can have far-reaching and long-term impact on the continued success of the Center by affecting its ability to strategically plan, to meet fiscal objectives, to maintain fiscal and administrative integrity, to promote a meaningful working relationship with both internal and external constituencies, to support and assist mentoring teachers, faculty and staff with all areas of the mission of the program, to acquire and report information and data associated with academic and research programs, and to comply with relevant federal and state regulations and statutes, and university policies and procedures.  

Duties and Responsibilities include:

Financial AccountingApproving financial/accounting transactions at Center level.Preparing annual budgets for department.Representing the ELC at budget hearings, meetings, etc.Management and oversight of all accounts including endowed and non-endowed gift accounts, income accounts, and research accounts.  Evaluating all accounts to determine need for fiscal year carryover.Management and oversight of revenue and expenses.Supervising and coordinating accounting activities of the Department.Serving as financial policies/procedures resource.Originating and sending correspondence associated with financial matters.Maintaining accuracy of all financial files and records.Solving a wide-range of financial/business-related problems.

Human Resource ManagementApproving all personnel actions for staff & students within the Department, both signatory and electronic.In conjunction with Director, conducting searches to fill vacancies.Supervising administrative staff, assigning responsibilities while ensuring a balanced workload and cross-training opportunities. Coordinating staff schedules for administrative staff; approving leave and planning for reception coverage as needed.Conducting performance evaluations for direct reports, setting goals, and implementing corrective action when warranted.Writing/developing position descriptions.Coordinating and tracking Graduate Assistantship position assignments.Providing and implementing solutions to HR-related problems.Overseeing and conducting training for personnel.Serving as HR policies/procedures resource.Data Acquisition & AnalysisCoordinating and providing accurate records for accreditation reviews, licensing requirements, and academic programs.Preparing reports on budget expenditures & projections, etc., for Director use for decision-making purposes.Collecting and analyzing data necessary for annual budget preparation & reporting, routine annual audit assessments, space inventory surveys, etc.Maintaining departmental databases for all areas of the program, including child and family information, graduate students and office assignments.Operational AdministrationMaking recommendations to the Director regarding allocation of personnel, fiscal, and physical space resources to meet program administration needs. Making recommendations to the Director regarding facility needs (furnishings, repairs, construction, etc.). Directing and implementing facility-related projects in conjunction with UT Facilities Services and external entities.Customer ServiceManaging schedules of the administrative staff.Training administrative staff and supervising customer service to families, students, staff, and others served by the ELC in the broader community.

Qualifications
Required Qualifications: Bachelor’s Degree in Business, Accounting, or related field required. Master’s Degree in Business, Accounting, or related field preferred. Five years of accounting or business management experience required, including three years supervisory experience. Preferred: Financial work history at a comprehensive research university; Work history related to post-award management of grants and contracts; Working knowledge of SAP or equivalent software.

Knowledge, Skills and Abilities:

• Knowledge and mastery of standard accounting principles (GAAP).

• Professional integrity, including a thorough understanding of confidentiality.

• Communication and interpersonal skills sufficient for effective interactions with a broad range of individuals.

• Effective organizational, prioritization, and problem-solving skills.

• Effective supervisory, time management, stress management, and conflict management skills.

• Proficiency with common office and database software.

• Ability to multi-task.

• Ability to lead a team.

• Knowledge of IRIS (SAP), Banner, ADMIT, Nolij, Argos, Cayuse SP, Taleo preferred.

• Knowledge of UT’s fiscal and human resources policies and procedures preferred.

• Knowledge of Graduate School policies and procedures preferred.

Job: Other Professional
Primary Location: US-Tennessee-Knoxville
Organization: Early Learning Center
Schedule: Full-time
Job Posting: Mar 25, 2021, 4:12:50 PM