Administrative Assistant, Trades and Engineering Technologies

Job description

Job Title: Administrative Assistant, Trades and Engineering Technologies
Location: Green Bay
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 602262

Department: Trades & Engineering Technologies
FLSA Status: Non-Exempt

Reports To: Supervisor, Learning Department Office - Trades & Engineering Technologies

Union Code: ESS

Amount of Travel Required: No travel required

Salary Grade: C

Positions Supervised: None

Position #: 06100027

LOCATION: Green Bay Campus

STANDARD HOURS: 37.5 hours per week; Monday-Thursday 10:00am-6:00pm; Friday 8:30am--4:30pm. Summer and break hours- Monday-Friday 8:30am-4:30pm; Non-standard hours may be required based on customer need.


*Current benefit eligible employees will be placed within the pay range based on their current rate/range.

Required online application available on website:

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.


Provide administrative support to department teams. Manage the scheduling process including course creation, curriculum modifications, class data entry into a database system, and processing course agreements.


Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

  • Greet internal and external customers, in person or via phone and email, and serve as the liaison between the customer and the appropriate individual and/or provide customer with needed information.
  • Provide administrative support for various Trades and Engineering Technologies programs. May include creating recruiting documents, course creation, scheduling classes, modifying curriculum, monitor instructor hours, room scheduling and faculty course agreements. Post room changes and share schedule changes as necessary. Maintain forms, mailing lists, appointment calendars, record keeping, files, etc...
  • Coordinate and participate in various meetings/events; initiate calls and arrange all details including agendas, food, room scheduling, advertising etc. May be needed for note taking and meeting minute distribution.
  • Provide administrative support to the department leadership teams. May prepare reports, meeting minutes, presentations, outlines, budget, etc. Assist with making travel arrangements and reconciliation of charges.
  • Maintain program documentation records, process curriculum modifications, program orientations, quality reviews, low enrollment reports, extra section reports, etc.
  • Liaison for faculty and students when administrator is not present; provide back up for all department staff as needed.
  • Create/communicate instructions and provide training to instructors and department staff on new/changed procedures.
  • Main contact for absences, maintain adjunct list, contact instructor(s) for subbing as needed, notify students of class status.
  • Support the apprenticeships by Matriculating new apprentices into PeopleSoft, registering apprentices for their paid-related instruction classes, maintaining apprenticeship files and entering apprentice attendance and maintain accurate attendance records
  • Other duties as assigned


Competency Statement(s)

  • Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
  • Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
  • Accuracy - Ability to perform work accurately and thoroughly.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.


Education: Associate's Degree in Administrative Assistant, Business, or related degree
Experience: Three years related experience

**An equivalent combination of education and work experience may be considered.

Computer Skills

Microsoft Office Suite (strong knowledge), data management system (PeopleSoft preferred), internet browsers


Physical Demands



O (Occasionally)


O (Occasionally)


C (Constantly)

Handling / Fingering

F (Frequently)

Reach Outward

F (Frequently)

Reach Above Shoulder

O (Occasionally)


N (Not Applicable)


N (Not Applicable)

Squat or Kneel

O (Occasionally)


O (Occasionally)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

O (Occasionally)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)


12 lbs or less

O (Occasionally)

13-25 lbs

O (Occasionally)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College’s nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or [email protected].




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/26/2021
Application Due: 4/15/2021
Work Type: Full Time