A.T. Still University's Arizona School of Dentistry and Oral Health (ATSU-ASDOH) seeks applications for a Post-Doc Program Coordinator, Orthodontics. This position reports to the Director of Clinic Operations, Orthodontics, while supporting day-to-day activities & functions of the Orthodontic program and residents and providing administrative support to faculty and staff in Ortho.

The starting pay rate for this position is $17.73 per hour.

• Primary Institutional Liaison for all incoming and prospective Orthodontic residents.
• Manage and organize recruitment, screening, and enrollment of residents.
• Coordinates curriculum for resident orientation at the direction of Clinical & Educational Director faculties for each program.  
• Monitor resident progress for program completion and certification.
• Prepare and submit vendor payment purchase order (PO) requests for non-clinical/consumable items.
• Coordinate Orthodontic internal referrals.
• Record and track Orthodontic residents’ time off for medical, CE and vacation, and reporting to the Registrar.
• Track and report all resident incidents and exposures.
• Create and maintain activities log of the Orthodontic program as required by CODA.
• Schedule meetings and room bookings as related to faculty, residents, students and administration of the Orthodontic Program, along with preparation of meeting documents as needed.
• Compile agenda, record and distribute the minutes of Post-doctoral Orthodontic meetings.
• Keep the Orthodontic department & Triton team apprised of pertinent resident scheduling changes and update changes in Dolphin and Google.
• Oversee allocation of annual budget for the educational, resident-related activities, i.e. orientation, interviews.
• Work with faculty to schedule lunch and learns, reserve the room, and make arrangements for the food.
• Administrative assistant to the Orthodontic Administrative and Clinical Directors, including maintaining multiple calendars, emails, and general correspondence.
• Manage the Google and Dolphin calendars for the Orthodontic program.
• Oversee the Google calendar for the Orthodontic conference rooms, receiving and booking all incoming requests.
• Write detailed, accurate communication, including memorandums, letters and reports concerning the program. 
• Monitor resident course completion in Canvas.
• Assist with travel arrangements as requested – traveling ASDOH faculty, visiting lecturers, and internal faculty.
• Assist with submitting travel requests for faculty as requested.
• Perform all department clerical work (scanning, filing, scheduling).
• Assist Faculty in chart audits and work with residents to resolve deficiencies. 
• Manage and maintain records related to the Orthodontic program.
• Run Dolphin patient reports, monitor and communicate with recall and unscheduled patients, track correspondence.
• Post Program Directors research as needed.
• Retrieve Orthodontic mail from the bin and deliver to appropriate personnel. 
• Assist with patient records requests for Orthodontic patients.
• Provides clerical support as needed to Orthodontic department and faculty.
• Acts as back up to the Orthodontic deposit process.
• Other duties as assigned. 

• Two-year college certificate or equivalent required; preferred in education, business, or administration.
• Strong Administrative background with project management experience; calendar coordination and event planning a plus.
• Ability to deescalate in a conflict or confrontation.
• Organizational, computer and writing skills.