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Medical Education Program Coordinator

Employer
University of Virginia
Location
Charlottesville, VA

Job Details

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2021-03-22
Req: R0021092

The Office of Medical Education Office (OME) at the University of Virginia School of Medicine (SOM) seeks applicants for a Medical Education Program Coordinator to assist with several programs to educate medical students. This position ensures a smooth operation for the day-to-day activities and administrative needs for the SOM. These medical student programs include Foundations of Clinical Medicine (FCM), a four-year program that focuses on developing medical students’ skills in history taking, relationship building, physical examination, differential diagnosis, diagnostic reasoning, etc. through case-based exercises. The position will also assist with our Generalist Scholars Program (GSP), another four-year program which trains medical student leaders who are interested in pursuing positions in general medicine (Family Medicine, Pediatrics, and General Medicine). This position will also assist with various short courses/projects as needed.

The successful candidate will:

  • Collaborate with course leadership to develop academic schedules, distribute materials/instructions for students and faculty, and coordinate with other UVa faculty/administrators.
  • While working as part of a team, this position will have primary responsibility for FCM for second-year students, which runs in the fall.
  • Oversee and run student activities including: scheduling meetings and courses on Zoom, hosting meetings and facilitating breakout groups, reserving space, ordering supplies, and arranging catering.
  • Provide daily on-site logistical support including: setting up/resetting rooms, collecting paperwork from students and faculty, setting up supplies, and providing assistance as needed.
  • Provide operational support before, during, and after programs.
  • Respond to questions in advance of programs, welcome students and faculty at each event, provide announcements of essential information at the start of programs, and communicate critical information throughout the week.
  • As primary administrative lead for the GSP, ensure delivery of curricular activities to include the monthly faculty-student meetings, fourth-year scholarship presentation, professional development seminars, and student-led activities such as Primary Care Week and Student Retreat.
  • Coordinate the GSP admissions process to include assembling and providing the faculty with applications and review forms, preparing acceptance letters, and communicating with applicants.
  • Coordinate the three-week GSP summer course: identifying subject matter experts as well as physicians and community practices for the clinical care shadowing, serving as primary liaison, and managing daily activities.
  • Financial duties include: paying patient honoraria, ordering supplies, and setting up catering orders.

MINIMUM REQUIREMENTS:

Education: High school diploma. Candidates should have experience in education and/or the coordination/management of educational programs or projects.

Experience: At least two years of relevant experience is required.

Applicants must be highly organized and have excellent written/verbal communication skills, interpersonal skills, as well as the ability to juggle multiple projects, adapt to changing priorities, and meet deadlines. A working knowledge of Microsoft Word, Excel, and Outlook is required, as well as the ability to use Zoom. This position ensures a smooth operation of the day-to-day business and administrative needs for the OME.

PREFERRED REQUIREMENTS:

Education: Bachelor’s degree.

Experience: Preference will be given to participants who have experience with UVa/other systems including Box, VMED, Marketplace, etc.

The anticipated hiring range for this position is $40,000-$45,000 annually, commensurate with qualifications and experience.

This is a restricted position; continuation is dependent on funding and satisfactory performance.

Priority review of applications will begin on April 2, 2021, but the position will remain open until filled.

TO APPLY:
EXTERNAL APPLICANTS: please apply through Workday at the following URL, https://uva.wd1.myworkdayjobs.com/UVAJobs, and search for requisition # R0021092. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check.


INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search “Find Jobs”, and search for requisition # R0021092. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check.

For questions regarding the application process, please contact Michelle Williams, Faculty Search Advisor, at mew8js@virginia.edu.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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