Bookstore Accounting Coordinator

Job description

Bookstore Accounting Coordinator

Sugar Grove, IL
Full-time Support Staff
Dickson Center, Sugar Grove Campus

TheBookstore Accounting Coordinator manages all relevant accounting and financial functionsin the bookstore. The main responsibilities include, but not limited to, cashmanagement, Accounts Payables (A/P), Accounts Receivables (A/R), required financialand audit reporting, reconciliation, accounting record management, term-end anddaily buybacks, and daily accounting processes. This position reports to theBookstore Manager.

Manage bookstore accounting processes associated with invoice approval, invoice payment, and invoice credit, while maintaining appropriate records according to the college’s record retention policies.

Prepare, reconcile, and submit monthly and term-end accounting and financial reports to the Finance Office and the Student Accounts and Cashier Office.

Review and verify daily cash register reports from both Bookstore locations to ensure the accuracy of weekly bank deposits.

Manage all bookstore cash funding while maintaining control of the safe, processing checks, and prepare weekly bank deposits.

Oversee the annual year-end accounting processes and audit requirements, including but not limited to inventory valuation and related reporting, auditor’s inventory observation, and all audit reconciliation with supporting documentation.

Prepareand reconcile student daily and term-end textbook buybacks.

Coordinatethe return process of textbooks received via buybacks and rental returns.

Create, update, and maintain all required account and financial procedures in the Bookstore manual and training materials.

Obtain and maintain existing vendor information, as well as managing credit applications required by new vendors.

Performstore opening duties.

Assist with the review process of travel and purchase reimbursement requests.

Provide excellent customer service and operate the cash register for sales and returns as needed.

Perform other duties as assigned.

Minimum Qualifications

Associate's degree required. Bachelor's degree preferred.

Two years’ work experience in accounting, bookkeeping, finance or related fields required

Experience with computerized inventory systems, Point of Sale (POS) system, and accounting system (Banner) preferred

Proficient knowledge in Microsoft Office programs (Excel, Word, Outlook, PowerPoint, etc.) required

Excellentorganizational skills and detail oriented

Ability to communicate effectively with all levels of college faculty and staff, students, and external vendors

Strong problem solving and critical thinking skills

Exceptional people skills to interact with other team members and cross-functional teams at the college

Valid Illinois driver’s license and ability to travel between all Waubonsee Community College campuses as needed

Computer skills including use of Microsoft Office Software programs required.

Please attach the following documents when applying:

  1. Cover Letter-Yes
  2. Resume-Yes
  3. References-Yes (Can be provided at interview)
  4. Transcripts-Yes (Can be provided at interview)

Position Details
Grant Funded: No
Compensation Range: 21.26 - 21.26 (starting pay reflected)
Compensation Type: Hourly
Work Schedule: Other Typically 7:30am to 4pm M-F
Work Hours: 40
Testing: Yes
Targeted Hire Date: 4/19/2021

Special Instructions: Please attach all documents at time of application. (Resume, Cover Letter, Unofficial Transcripts and/or References)

Equal Opportunity Employer: minority/female/disability/veteran




Diversity Profile: University



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Job No:
Posted: 3/25/2021
Application Due: 6/23/2021
Work Type: Full Time