Job Title: Payroll Lead and Tax Reporting Analyst
Location: Green Bay
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 602230
Qualifications

Department: Talent and Culture

Reports To: Director, Total Rewards

FLSA Status: Exempt

Amount of Travel Required: Day Travel - two days/month

Salary Grade: C

Positions Supervised: None

Position #: 03100067

LOCATION: Green Bay Campus

STANDARD HOURS: 40 hours per week. Typical hours Monday-Friday 8:00 a.m. – 5:00 p.m.; Flexibility required to include other evening and/or weekend hours as necessary.

MINIMUM STARTING SALARY*: $64,627/year

*Current benefit eligible employees will be placed within the pay range based on their current rate/range.

Required online application available on website: www.nwtc.edu/jobs

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students and community partners who are also committed to closing equity gaps.

POSITION SUMMARY
Responsible for the accurate and timely processing of the bi-weekly payroll. Ensure accurate calculation of wages, tax withholding, garnishments and company deductions in accordance with regulations and company policies. Research and manage multi-state payroll set-up, state and local tax processing and stays current with legal updates. Ensure the accurate and timely processing of direct deposit files, benefit vendor payments and participate in audit processes. Provide guidance to employee inquiries, supports and leads department personnel that submit pay authorizations/course agreements and provides leadership in payroll related projects.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)

• Manage the processing and reporting requirements of payroll. Review payroll process for inefficiencies and errors, verify payments are made within established guidelines.
• Ensure compliance with state and federal payroll and tax regulations
• Balance payroll, benefits, and accounts payable transactions that flow through the payroll system.
• Maintain human resource and payroll information system tables impacting earnings, deductions, direct deposit, etc.
• Respond to inquiries and provide information to employees and external customers on payroll matters, tax issues, garnishments, and other pay related matters.
• Process income and deductions requiring special taxation to ensure proper W-2 reporting.
• Responsible for quarterly, annual and W-2 process for all state taxes including state, local, unemployment and federal reporting
• Research tax liability and set up taxes for new states as we hire employees in new states
• Research legal changes in tax and deduction laws for both federal and multi-state that apply to the payroll process. Initiate system changes and practices to ensure compliance with state and federal laws.
• Facilitate payroll related patches and fixes testing. Recommend system enhancements to increase efficiency and accuracy; participate in project team to design, develop and test enhancements.
• Backup to Payroll Specialist

POSITION QUALIFICATIONS
Competency Statement(s)

• Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
• Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
• Accuracy - Ability to perform work accurately and thoroughly.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Judgment - The ability to formulate a sound decision using the available information.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Team Builder - Ability to convince a group of people to work toward a goal.
• Technical Aptitude - Ability to comprehend complex technical topics and specialized information.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

SKILLS & ABILITIES

Education: Bachelor’s or Associate Degree in Finance or related field
Experience: Five years related experience. Preferred experience in higher education and/or multi-state payroll.

**An equivalent combination of education and work experience may be considered.

Computer Skills

Microsoft Excel and human resource information system or payroll system experience; PeopleSoft experience preferred.

Certificates & Licenses

Certified Payroll Professional preferred.

Other Requirements

Must hold a valid driver’s license and be insurable under the District’s standard insurance policy terms.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

O (Occasionally)

Reach Outward

N (Not Applicable)

Reach Above Shoulder

N (Not Applicable)

Climb

N (Not Applicable)

Crawl

N (Not Applicable)

Squat or Kneel

N (Not Applicable)

Bend

N (Not Applicable)

10 lbs or less

O (Occasionally)

11-20 lbs

N (Not Applicable)

21-50 lbs

N (Not Applicable)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

N (Not Applicable)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College’s nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.