Grant Manager (Part-time)
Job Title: Grant Manager (Part-time)
Full/Part Time: Part-Time
Job ID: 5701
Staff Posting Details Appointment: Regular, part-time (0.5 FTE)
- Work with the Office of Corporate and Foundation Relations and principal investigators (PIs) to develop budgets that comply with funder requirements and uniform guidance, when applicable, for private and federally sponsored grants.
- Ensure compensation (salary and benefits) components and indirect cost rates are appropriately applied.
- Develop and administer virtual bi-annual training sessions on guidelines and allowable costs for PIs.
- Set up new grant project codes within PeopleSoft, obtaining appropriate inputs on approval framework from PI (budget manager, budget inquiry access, etc.).
- Assist Principal Investigators with the financial management of research/sponsored programs accounts and draw federal funds or submit billing invoices on a quarterly basis. Develop and update budget to actual reports from PeopleSoft quarterly, categorizing expenditures consistent with original grant budget proposal, and send to PIs for approval prior to billing/draw down.
- Provide faculty PIs with quarterly reports and ask the faculty to verify that all expenses charged were allowable expenses for their grant(s). Additionally, have faculty certify level of effort expended on grants for which they received compensation.
- Serve as grant administrator by approving purchase orders and vouchers as they are initiated, reviewing for allowability in accordance with compliance guidance (these are subsequently routed to the applicable PI for approval).
- Coordinate with the PI and the Procurement Office on all purchases in excess of $10k to ensure the supplier is not disbarred and that sufficient quotes and bids have been received and documented in accordance with the university’s federal purchasing policy.
- Document review by summarizing expenses reviewed.
- Monitor the [email protected] email for inquiries from the campus community.
- Coordinate website development and enhancements for grants together with University Relations.
- Once per year, prepare the Schedule of Expenditures of Federal Awards (SEFA) for the Uniform Guidance audit, ensuring completeness and accuracy together with Student Financial Services.
- Work with external auditors once per year to submit Data Collection Form for Uniform Guidance audit, coordinating with the Office of Finance for sign-off, as well as submitting the audit report to the Federal Clearinghouse, DOE (eZ audit submission) and other agencies, as my be required.
- Internal grants
- As award letters are received, establish new project codes in PeopleSoft and notify Budget Analyst to set up budget access to awardee and complete budget loads.
- Assist with budget to actual reporting and resolution of overages as needed.
- Close out grants once completion notification is received from academic dean.
No direct supervisory responsibilities for this position
No direct budget authority exists for this positionQualifications:
- Three years’ experience in a similar role.
- Requires bachelor’s degree and accounting experience, to include an understanding of GAAP, not-for-profit accounting, accounting systems/data bases, and financial analysis and reporting.
- Requires the ability to work in cooperation with other team members to achieve the university’s goals and objectives.
- Must have strong aptitude for and skill with technology, including learning new technology and using Microsoft Word, Excel, and other reporting tools.
- Must have initiative, ownership of projects, ability to meet deadlines, attention to detail, strong analytical skills, excellent communication skills, and be a quick and continuous learner.
- Higher education and/or not-for-profit experience very desirable.
- Ability to respectfully work, communicate and provide leadership within a diverse campus community.
- ResumeLetter of Interest
- We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.