Grant Specialist - Tobacco Compliance Contract Specialist – FDA (Food & Drug Administration

Job description

Posting Number:


Posting/Functional Title:

Grant Specialist - Tobacco Compliance Contract Specialist – FDA (Food & Drug Administration

University Pay Plan Title:

Grant Specialist - Tobacco Compliance Contract Specialist – FDA (Food & Drug Administration


San Marcos


Tx School Safety Ctr

Recruitment Type:

Open to All

Job Type:


Monthly Salary:

$3,500 - $3,700

Job Category :


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

•Ability to write and speak clearly in English and prepare clear, concise, and grammatically correct correspondence.
•Demonstrated experience in interpreting written policy statements, reports, and/or procedures and communicating information to internal and external stakeholders.
•Demonstrated experience in handling multiple projects simultaneously.
•Demonstrated experience in creating electronic documents using MS Office Suite (Word, Excel, PowerPoint) as well as Adobe Acrobat.
•Demonstrated work experience in a similar position.

Preferred Qualifications:

•Demonstrated experience in managing contracts and/or projects.
•Demonstrated experience in creating and manipulating large data sets in Excel with the ability to use complex formulas, conditional formatting, tables, and graphs.
•Ability to provide technical assistance with iOS devices and applications.
•Bachelor’s Degree
•Knowledge of Texas and Federal Tobacco Laws and Regulations

Job Description:

•Assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program.
•Prepare and process program documents and organize correspondence to evaluate monthly program eligibility requirements for Contractors.
•Review Contractor performance, validate completion of work, and process invoices for payment.
•Provide training, technical assistance, and feedback to Contractors.
•Assist in the planning and preparation of training events for contractors to include creation and revision of training materials, training equipment set-up, and travel arrangements.

Job Duties:

•Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, budget adjustments, and renewals.
•Maintain highly confidential program records and equipment inventory
•Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with advanced formats and formulas.
•Maintain large databases with uploaded documents, spreadsheets, audio, video, and other current program information.
•Conduct monthly, and quarterly program process audits to report to program management
•Serve as point of contact to assigned contractors conducting field operations
•Provide training and technical assistance to external contractors
•Participate in on-call technical assistance rotation during weekends and holidays
•Ensure attention to detail, data accuracy, and integrity on all work platforms
•Conduct internet research to maintain current policy information and to provide instruction and direction to Contractors
•Other duties as assigned

Additional Information to Applicants:

•FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.
•This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.
•Required to work hours other than 8:00 to 5:00 as necessary, including weekends
•Between 10-15% of travel (overnight) required.

Job Open Date:


Open Until Filled:


Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:


Normal Work Hours End:


Posting Notices:


Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Job No:
Posted: 3/25/2021
Application Due: 5/2/2021
Work Type: Full Time