Payable Specialist

Job description

Description
Position Summary
The University of Colorado's (CU) Procurement Service Center (PSC) is one of the leading higher education procurement offices in the nation. With multiple national awards and recognitions, the PSC is dedicated to using technology to enhance the University's programs and create efficiencies within policies. The PSC supports the entire CU community, which includes four campuses plus system administration.   The PSC serves the University of Colorado through leadership of high-quality services related to spend management, contracting, procure-to-pay, and travel management activities, supporting the University’s mission of advancing research and knowledge, and state-of-art health care.

The role of the PSC is to be a center of excellence that delivers easy to use, reliable and value-added procurement activities with outstanding customer service.  Through collaboration, innovation, and technology, the PSC supports the University’s vision of expanding student success, diversity, and the local economy.

The Payable Services work unit exists to assure prompt, timely and accurate disbursement of University funds as they relate to the University business expenses (except regular payroll expenses) and to process all payments through the University's e-procurement system (CU Marketplace), Concur Travel & Expense, and PeopleSoft systems. All disbursement vouchers must be reviewed for University of Colorado Fiscal Procedures and IRS reporting.

This Payable Specialist position provides a variety of professional accounting services in support of the activities of the Payable Services Division. This position is responsible for daily processing of invoices ensuring accuracy and compliance with policies and procedures.  This position is also responsible for the reconciliation of supplier statements.  In addition, this position also audits and approves expense reports. 
The ability to communicate effectively with University stakeholders and suppliers (payees) who are involved in the payment process is integral to the success of the Payable Specialist.

This position reports to the Senior Payable Services Manager and is exempt from the State of Colorado Classified Staff System.

Duties and Responsibilities
Duties and responsibilities of the position include, but are not limited to: 

Invoice Processing

  • Audit vouchers to ensure the payment requests are strictly in accordance with University of Colorado Fiscal Procedures, policies and procedures adopted by CU, and includes the proper documentation and required approval signatures, then process for payment
  • Audit and approve employee and non-employee reimbursements in the Concur Travel & Expense system
  • Resolve problem invoices, credit memos, etc.  through communication with suppliers, departments, and buyers to determine the best resolution
  • Review and research supplier statements to resolve outstanding invoices
  • Communicate and educate departments and suppliers on procedures and processes needed to get payment made and or receive credits when needed
Other Miscellaneous Duties

  • Educate departments, suppliers, and individual users in proper processes and procedures to ensure the timely processing of invoices
  • Prepare journal entries as needed for incorrect speed type and/or account codes used in error while processing
  • Prepare internal corrections for any incorrect processing of incorrect purchase order/standing purchase order (PO/SPO), or PO line.
Who we are:

System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses.  However, this position is located in Denver.  Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.  Learn more about CU System Administration.

The University of Colorado has been proactive in response to the COVID-19 pandemic. You can visit our COVID-19 webpage for more information.

What we offer:

Salary: The salary range has been established at $38,000 - $48,000, with the expected hiring range at $40,000 - $42,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits: The University of Colorado offers an excellent benefits package including:

  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Days: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses 
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more Perks and Programs
Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

Additional taxable fringe benefits may be available.

More information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/.

Knowledge, Skills, and Abilities
To be successful in this position, candidates will need the following:

  • Knowledge of the business and organizational structure of CU
  • Knowledge of standard accounting principles, processes, and best practices 
  • Knowledge of customer service principles and best practices, including customer needs assessments, meeting quality service standards, and evaluating customer satisfaction
  • Customer service skills, including the ability to actively listen, address customer needs, defuse tense situations, and maintain an open, flexible, and friendly demeanor
  • Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal 
  • Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems
  • Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
  • Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
  • Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions 
  • Analytical and problem-solving skills, including the ability to examine and summarize data and trends in order to resolve issues and produce results
  • Evaluative skills, including the ability to assess information for reliability, validity, and relevance
  • Critical thinking skills, including the ability to identify problems, questions, and assumptions; establish significance; and understand logical connections between ideas
  • Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
  • Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments
  • Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
  • Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed
  • Ability to self-start and take initiative in completing daily tasks and special projects
  • Ability to focus on activities that have the greatest impact on meeting work commitments
  • Ability to establish and maintain partnerships with a variety of internal and external constituencies
  • Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages
  • Ability to deliver a high level of commitment to customer service
  • Ability to respond to requests in a timely manner
  • Ability to present oneself professionally in appearance, demeanor, and effort
  • Ability to effectively collaborate with team members in-person and remotely


Qualifications
Minimum Requirements:

  • Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
  • One (1) year of finance or accounting experience related to the work performed
Preferred Qualifications:

  • Two (2) years of finance or accounting experience related to the work performed
  • Work experience with PeopleSoft, Concur, and JAGGAER software systems
  • Experience working with or in government or a higher education institution


Job Category: Finance and Accounting
Primary Location: Denver
Schedule: Full-time
Posting Date: Mar 17, 2021
Unposting Date: Ongoing

 

 

 

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Job No:
Posted: 3/24/2021
Application Due: 6/22/2021
Work Type: Full Time
Salary: