Assistant Dean, Administration and Finance
The College of Arts & Sciences (COAS) comprises 22 departments and institutes, about 15 research centers, and educates 15,000 majors and graduate students while providing the core curriculum for more than 32,000 students on the university’s Atlanta campus. COAS has a state budget of about $81M, obtains over $40M in federal research awards annually, and is active in fundraising and corporate and foundation funding efforts. The Assistant Dean is a key thought-leader with the Dean on all aspects of budget and forecasting within the college.
The position is also responsible for communicating with counterparts across the university’s colleges and senior administration, serving as a leader and key contact for all budget and finance issues. Within COAS, this position has supervisory responsibility for all non-academic units in the college. The Assistant Dean must be accessible, responsive, responsible, and service-oriented. The individual must be an excellent communicator and problem solver. As a leader, the Assistant Dean must demonstrate an ability to interact effectively with people at all levels in the organization, college, and university.
The scope of responsibility will include these specific duties but is not limited to the following,
Financial Leadership. The Assistant Dean is charged to help create a sustainable business model that enables the college to continue innovating and successfully managing and growing its budget. The Assistant Dean:
• Develops sophisticated financial and performance management tools and workflow policies and processes that enable excellent decision-making and planning;
• Provides leadership that brings innovative and creative solutions for major business processes that impact the performance of the college’s programs;
• Monitors the financial performance of the college’s programs by measuring and analyzing results, initiates corrective actions as necessary, working to minimize the impact of discrepancies as they arise;
• Develops financial business plans that support the attainment of the college’s strategic goals by forecasting capital, facilities, and staffing requirements, identifying monetary resources, and developing action plans; and
• Creates a high-performance service culture within the financial and operations functions, ensuring that all stakeholders view centralized services as responsive and value-added; coordinates with leadership and staff across the college to ensure good budgetary decision-making and communication.
Accounting and Administration. The Assistant Dean oversees all budget and accounting systems and prepares the annual operating budget for the college. To do so, the Assistant Dean
• Supervises the College Finance Officer and the College Financial Planning & Analysis Officer, ensuring accurate and responsible budgeting, budget forecasting, accurate audit, and financial analysis.
• Maintains a sound financial environment and good business practices;
• Ensures compliance with all Federal, State, University System of Georgia, and Georgia State University financial policies and procedures;
• Engages, facilitates, and collaborates with Internal Audit and Control and other financial control units in audits, investigations, and other financial control projects.
• Works closely with the Dean to develop and coordinate the college’s annual academic and operating budget planning process;
• Periodically documents and reports on the financial status by developing forecasts and analyzing variances for the college’s state, market-based, and foundation budgets.
• Supervises, in addition to the above, the College Business Services Officer, ensuring compliance with all college, university, and USG policies in procurement, reimbursements, and financial expenditures approvals.
• Facilities Management and Space Planning. Coordinates space planning with the Dean and the other Dean’s Academic Team members responsible for overseeing degree and non-degree programs; oversees building and facility maintenance, capital improvement, and renovations and responsible for emergency preparedness and response and safety and security.
• Human Resources. Supervises the College Administrative Officer who presides over personnel programs, performance reviews, progressive discipline programs, salary administration, reclassifications and promotions, and payroll; works with college administrative officer to oversee excellent Information Technology Services, ensuring support for the information technology resources and support programs that faculty and staff require to carry out the mission of the college, and overseeing property and equipment inventory control.
Qualifications - Bachelor's degree in Business or Finance and seven years of related experience. Master's degree of Business Administration or Master of Science in a related field is preferred.