Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine – Department of Psychiatry - ARTS

Business Services Program Director – ARTS Director of Fiscal & Administrative Management

Position #00782127 – Requisition #20530

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Psychiatry – ARTS has an opening for a full-time University Staff (unclassified) ARTS Director of Fiscal & Administrative Management position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Job Summary:

The Addiction Research and Treatment Services (ARTS) is a clinical program in the Division of Addiction Science, Prevention, and Treatment in the Department of Psychiatry at the University of Colorado, School of Medicine with an annual budget of $15 million. ARTS programs provide treatment to approximately 2,500 clients in both residential and outpatient clinics located throughout the Denver Metropolitan Area with a staff of approximately185.

Job Responsibilities: The ARTS Director of Fiscal and Administrative Management is a senior level multifaceted management position, primarily fiscal, reporting to the ARTS Executive Director, and to the Division of Addiction Science, Prevention, and Treatment administrative team (Division Director and Division Administrator) and is also responsible for the management and oversight of the day-to-day functions of the ARTS Administration team.                                        

Examples of Work Performed:

• To ensure ARTS programs are fiscally sound and adhere to University of Colorado Policies and Procedures.  Develop financial organizational strategies by contributing financial and accounting information, analysis, and recommendations to strategic planning; establishing functional objectives in line with organizational and departmental objectives.

• Oversee the management and coordination of all fiscal reporting activities for ARTS including: organizational revenue, expense and balance sheet transactions; monitoring of banking activity; development and monitoring of organizational and contract/grant budgets; and fiscal reporting to funding agencies, including performance-based and cost-rate analysis.
• Oversee the management of ARTS resources and activities within the University system including Fiscal & Budget management, Human Resource management, Procurement of Goods and Services, Asset & Facility management, and Grants & Contracts administration.
• Responsible for the development, implementation, and maintenance of Information Technology systems and components, and IT-Network-Telecom infrastructure at all ARTS programs and locations.
• Responsible for oversight of personnel, providing advice and counsel to hiring managers, counsel employees and supervisors regarding employee relations issues and follow through with disciplinary actions when appropriate, arrange training when needed, and review the work and performance needs of direct reports.

Fiscal Management:

This position will advise ARTS Program Directors and ARTS Executive Director/Team on the management of revenues and expenses within budget projections and assist in identifying areas of need or modification within annual budget restraints and revenue streams.  Manage the fiscal and budget review of four distinct Clinical Programs with a total annual operating budget of $15 million.  Responsible for developing funding models for distributing funding streams effectively across program services and within University and Sponsored Projects requirements. Tasked with providing leadership to ARTS Directors and Staff in areas of Fiscal Administration to include financial statements & billing services; Human Resources; Procurement of Goods and Services; Facility and Asset management to include property leases, property maintenance and expansion, vehicle monitoring and maintenance protocols, and fixed asset oversight; and Grants and Contracts administration. Provide routine audits of financial transactions involving cash transactions, to include petty cash funds and client fee payments; and the reconciliation and collection of revenues for services provided. Participate in fiscal audits as required by Federal, State and local entities. Prepare cost-revenue and cost-rate analysis for both internal and external constituents. Responsible for reporting to the Division and Department as well as working with the Department and SOM to create long term strategies for the fiscal health and mission of ARTS.

Human Resource Management: 

Provide guidance and administration of HR Policies for the hiring and evaluation of staff, payroll processing, distribution of funding, and maintenance of data in the HCM system.  Manage the development and maintenance of ARTS procedural guides for hiring Faculty/PRA/University staff and the overall compliance and management of personnel files and time collection. Manage and support ARTS HR team and work to create cohesive structures with the Department of Psychiatry’s HR team.

Information Technology:

Provide leadership and guidance to the ARTS Programs to implement efficient technical operations by utilizing ARTS resources, UCD systems, and emerging computer technology and efficiencies.  Responsible for the dissemination and development of ITS policy and practice for the organization including the planning, budgeting, resourcing and training of the technical needs of staff, and provides monitoring and strategic planning for the protection of data and the appropriate agreements necessary for the sharing of organizational data.  Manage all projects that address the maintenance and upgrade of ARTS’ technical infrastructure, the ARTS-wide phone systems, camera security systems and the technical infrastructure for the Electronic Health & Billing systems.  Work with SOM OIT to ensure coordination of compliance documentation.

Grants and Contract Management:

Provide administration of Grants and Contracts submission, negotiation, execution and funding.  Assist in the application process of submitting requests for proposals; prepares budgets for all grants and contracts, including financial reports; reviews and negotiates contractual agreements; routes for legal review and university signature, and audits compliance to terms.  Work with Divisional and Departmental resources to submit and manage grants as well as research potential collaborations with other PIs.

Compliance: 

Review compliance to all State, University, and Sponsor requirements through the monthly review, reconciliation and management of the administrative and financial activities at ARTS.  Provide structure to the development and improvement of Administrative personnel in order to provide a strong team to support the clinical programs. Monitor payroll for proper set up, payment of shift differentials, applied leave accruals, and separation pay.  Monitors timely processing of procurement functions which include ACARD allocations and approvals, payment of vendors, payment and adherence to leases, and the reconciliation, approval and closure of purchase orders.  Monitor and approve expenditures to insure they are appropriate and applied to the proper funding stream.  Monitor and reconcile billing, revenue deposits, and allocated expenditures for each sponsor and program. 

Facilities:

Responsible for oversight of facilities management and for strategic planning related to facilities and costs of maintenance.

Supervision and Training:  

Provide supervision and training to the ARTS Administrative, Fiscal and IT staffProvide training in new processes and ongoing support to ARTS Directors and administrative staff at each of the clinical locations.  Collaborate with staff to review, update and enhance the existing processes for efficiency and utilization of resources.Collaborate with Divisional and Departmental staff to ensure appropriate understanding at departmental level of the complexities of ARTS including any external threats to funding.Responsible for overall team management and engagement.  Provides support and assistance to Directors and HR teams regarding personnel actions and hiring.

Leadership:

Provides leadership and strategic planning for ARTS Administrative, Fiscal and IT staff Works with Division Administrator and Director of Finance and Administration to collaborate closely with the Department of Psychiatry, engages in Manager meetings and team buildings as appropriate.A strategic leader within ARTS and the Division.  Responsible for daily and long term strategic planning.A member of the Executive Leadership Team at ARTS.Liaison with donors and CU Advancement as appropriate.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $65,067 - $97,601.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

• Bachelor’s degree from an accredited college or university in a related field, such as business administration, economics, financial management, accounting, computer information systems, or public health administration.
Six (6) years of experience working with budgets and financial management of an organizationDemonstrated experience with contract development and negotiation.Demonstrated experience of supervision of 10 or more personnel.

Substitution: Appropriate experience may substitute for the bachelor’s degree on a year-for-year basis.

Preferred Qualifications:

Master’s degree from an accredited college or university in a related fieldExperience working in a senior administrative capacity within a complex human services or educational organization Experience working with Clinical Services contracts, such as Medicaid and Private Insurance Networks.Experience working with Federal grants Experience working with human resources and finance systems within PeopleSoft.Work experience within the University of Colorado system or the State of ColoradoDemonstrated experience with complex information and computer systems.Demonstrated experience working in complex systems demanding the creation of collaborative and lasting relationships.

Competencies/Knowledge, Skills, and Abilities:

Effective communication and presentation skills and a proven track record of forming collaborative and effective working relationships.Knowledge, experience, and ability to manage complex information and computer systems.
• Critical thinking and problem-solving skills
• Effective professional communication skills (both verbal and written)
• Ability to challenge and debate issues of importance to the organization
• Strong planning and organizational skills, including the ability to manage multiple tasks
• Effective decision-making skills
• Excellent interpersonal skills
Effectively contributes to employee morale
• Collaborative management style that promotes working as a team member within a collaborative work environment
• Excels at operating in a fast pace environment
• Ability to build and maintain professional relationships with businesses and external organizations as well as staff and management within the various units of the organization
• Solution focused
• Persuasive with details and facts
Ability to work independently. Dedication to diversity, equity, and inclusion practices.Demonstrated ability to work effectively with a diverse population of staff and vendorsExcellent computer skills; proficient in Microsoft Office programs and Adobe Pro; and the ability to quickly learn software programs such as the university’s budgeting and analysis tools and enterprise systems

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jul 21, 2021
Unposting Date: Ongoing