Description
The Univeristy of Colorado Coloroado Springs(UCCS) is seeking a highly motivated individual for the position of Assistant Director of Business Services. The Assistant Director will lead a new business services department that serves the offices of Facilities Management, Planning, Design and Construction, Parking, Transportation, and Sustainability. The new position serves a critical role in facilitating the efficient flow of information between offices and the greater campus community, while working to ensure the effective and efficient use of university resources through continued improvement of business practices and procedures.The Assistant Director coordinates policies and procedures and oversees the implementation of business practices within the various departments reporting through the AVC Campus Planning and Faciliites Management (AVCCPFM). Working under the direction and guidance of the AVCCPFM, the Assistant Director has authority over the business affairs, funds and resources of the various divisions. This position is responsible for aligning division activities with the policies and procedures of the university, the CU system, and Office of the State Architect.

Who We Are:
The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 10,500 undergraduate and 1,900 graduate students.                                                                                                                                                                           
Colorado Springs  (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

Coordinates, delegates, and monitors the day-to-day operations of the Business Services Office, including but not limited to:

All forms of business transactions including but not limited to construction/vendor contracts, changes orders, amendments, pay applications, procurement cards, travel cards, reimbursements, travel preauthorization and receipts, subscription and membership processing, advertisements for bid, website maintenance, etc.

Preparation of administrative and financial reports including but not limited to employee leave, overtime compensation, employee training hours, and costs reconciliation of department/project budgets against the campus accounting system.

Monthly payroll processing and quality assurance of all data entered into the MyLeave/HCM system

Provides frequent and on-going training on state policies and practices related to human resources, accounting, and finance.

Consults with supervisors on the types of and appropriate use of leave, FMLA rights and requirements, and techniques or practices for managing absences.

Monitor internal equity and external competitiveness to help identify potential risks and determine solutions.

Assists supervisors in the hiring, onboarding, training, development, and performance management of all full time and student employees.

Assists supervisors with the implementation of new software and business processes to ensure continuous improvement in business practices and procedures.

Supervise, select, orient, train, evaluate, and coordinate the activities of administrative, financial, and accounting personnel.

Accomplishes administrative, financial, and accounting personnel and student staff results by communicating job expectations; planning, monitoring, appraising, and counseling as needed regarding performance and deliverables.

Initiates, coordinates, enforces, and modifies as appropriate, office systems, policies, and procedures to ensure efficient and effective office productivity.

Coordinates and disseminates regular staff communications to ensure accurate, timely, and transparent flow of information between all offices.

Organizes regular individual, group, and department-wide staff development, teambuilding, and recognition opportunities.

Completes special projects by organizing and coordinating information and requirements; planning and arranging associated meetings; and monitoring results.

Interacts with department leadership on a regular basis, as well as other senior university administrators, faculty, staff, students, alumni, visitors, and outside agencies to relay information regarding policies, procedures or unit activities.

Manage workman compensation claims, documentation, procedures, and correspondence.

Proactively improve efficiency within the department and support sustainability in all functions.

Perform related duties as assigned or required to meet Department and University goals and objectives.

Job Competencies:

Extensive knowledge of accounting and budgeting procedures and techniques for large (>$2M) and small (<$2M) construction and renovation projects.

Familiarity with and extensive working knowledge of the policies and procedures outlined in the State of Colorado Procurement Manual.

Familiarity with and extensive working knowledge of employee benefits, compensation, and risk management for professional exempt and state classified employees.

Experience managing work order systems such as WebTMA, SchoolDude or Famous.

Skill in planning, analyzing, and coordinating activities and establishing priorities.

Effective communication with diverse individuals including strong consultative, collaborative, and mediation skills.

Proactive and responsive interpersonal skills; ability to handle potentially difficult, confidential, and sensitive situations.

Ability to troubleshoot, solve problems, and make decisions.

Ability to look at challenges from a unique perspective and anticipate the needs of the office leadership.

Demonstrated ability to work both independently and collaboratively in a diverse, team-oriented environment.

Knowledge of administrative and supervisory principles and practices.

Knowledge of accounting and budgeting procedures and techniques.

Proficiency with Microsoft Office programs.

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at: $63,468 - $87,542

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

Tentative Search Timeline:

The potential dates for interviews with the search committee will be the week of April 12th.

The potential dates for second round interviews with the search committee and supervisor/appointing authority will be the week of April 19th.

The potential employee start date is June 1st.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Qualifications
Minimum Qualifications: 

A bachelor's degree in business administration, human resources, business, finance, accounting, or a directly related field from an accredited institution.

4 years of professional level experience in finance, accounting and/or HR management that includes a combination of experience in payroll, salary compensation, Human Resources and administration.

Preferred Qualifications:

A master's degree in business administration, human resources, busines, finance, accounting, or a directly related field from an accredited institution.

2 - 3 years of experience in higher education.

5 years of professional level experience in finance, accounting and HR management that includes a combination of experience in payroll, salary compensation, Human Resources and administration in an institution of higher education, healthcare or similar agency.     

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 20 pounds.

Job Category: Business Services
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: Mar 12, 2021
Unposting Date: Ongoing