OPS IFAS Extension Business Services Clerical Assistant
- Employer
- University of Florida
- Location
- Main Campus (Gainesville, FL)
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support, Community & Government Relations
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job no: 515965
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Clerical
Department:60050000 - AG-EXTENSION ADMINISTRATION
OPS Time-Limited Clerical Assistant
Job Description:Purchasing/Fiscal Responsibilities:
Prepare and upload invoice(s) into UF system. Process carts & sort unassigned que in MyUFMarketplace. Monitor duplicate payments, as well as check payments for completion.
Assist the Accountant II with the transaction log spreadsheet. Record, review, and update purchases daily.
Inventory and purchase office supplies for UF/IFAS Extension Business Services. May coordinate this effort with another OPS Assistant
Reconcile your own PCard, as well as the Accountant II’s PCard with provided documentation.
Triage emails between IFAS Extension Business Services and other departments throughout the state related to non-verified or non-approved PCards past day 15+.
Process Agreements and Contracts using Intake Forms in MyUF Marketplace with oversight from Accountant II. Additional follow-up required.
Enter Transaction details for reconciliations. Assist with reconciliations.
Run 799900 and Voucher Error report monthly.
Administrative Duties:
Assist with updating Space Inventory and Allocations.
Triage new assets. Mail UF decals to departments throughout the state.
Monitor, maintain, and file State Vehicle records electronically, including Vehicle Use Records, annual inspections, and Driver’s Licenses.
Deliver Deposits to Treasury Management.
Additional duties/projects as assigned:
Process Journal Entries with information provided by Accountant II.
Work in coordination with other office staff to make sure office is always covered. Consisting of answering the phones, relaying messages, greeting visitors, and/or providing directions.
Process background checks for new hires with the direction of the Human Resources staff.
Special projects as assigned.
Ensure the shared breakroom is clean, alongside 4-H and the Dean’s office.
$12 - $18/hour, Commensurate with work experience
Minimum Requirements:The department is seeking an energetic and dedicated individual. The ideal candidate will be dedicated to assisting UF/IFAS Extension Business Services’ Team with daily tasks and projects. Good interpersonal and communication skills. Ability to work in team setting and manage multiple tasks by prioritizing. Basic knowledge of spreadsheets, word processing/presentation/email systems. Examples: Microsoft Word, Excel, Power Point, Adobe, Outlook.
Preferred Qualifications:Knowledge of Peoplesoft and Fiscal procedures.
Ability to work with account reconciliation processes.
Knowledge of UF Pcard rules and regulations.
Interact with faculty, administrators, staff, and students in a professional manner.
Proficient in data management systems, spreadsheets, word processing/presentation/email systems. Examples: UF systems, Microsoft Word, Excel, Power Point, Adobe, Outlook.
Comfortable working with office practices and procedures, principles and techniques of effective verbal and written communications, and basic arithmetic.
Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
Special Instructions to Applicants:Applicants must apply via Careers at UF. To be considered for this position, please include a Cover Letter, most recent CV or resume, and a minimum of two professional references.
Scheduled hours will be 8AM-5PM Monday – Friday
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
The University is committed to supporting the work-life balance of its faculty and staff.
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Health Assessment Required:No
Advertised: 09 Apr 2021 Eastern Daylight Time
Applications close: 23 Apr 2021 Eastern Daylight Time
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