Secretarial Assistant I, (Non-Steno) Bilingual, Spanish Speaking Program
- Employer
- Kean University
- Location
- Union, New Jersey
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job location: Union, New Jersey
Employment Type: Full-time
Posted data: 2021-03-09
Req: R337
External Applicant Instructions
- Please upload your resume/CV for automatic population of information to your Kean application.
- Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.
- In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.
Spanish Speaking Program
Secretarial Assistant I (Non-Steno) Bilingual
Reporting to the Managing Assistant Director, the Secretarial Assistant I (Non-Steno) Bilingual acts as the main point of contact for the Office and assists with secretarial and administrative clerical work, including typing of a complex and/or technical nature; oversees and coordinates necessary activities of the office; and has knowledge of university policies and procedures. This employee is Bilingual in English and Spanish; frequently exercises independent judgment in performing assigned work; and assumes responsibility for coordinating office reception services, communicating with external offices or entities and coordinating appointment schedules. The Secretarial Assistant provides support for the implementation of various programs and events for Spanish Speaking Program students and staff; and performs other related work as required. This position requires travel and a flexible schedule including evening and weekend hours.
This is not a remote position and requires a physical presence on campus as determined by the Supervisor. It requires working on campus during the COVID-19 pandemic and interacting directly with students following all procedures and protocols set forth in the University’s Restart Plan and any procedures/protocols created through additional correspondence. The employee must have the ability to wear a face covering for the duration of the workday during the COVID pandemic or as determined by university protocol.
This is a provisional appointment. The selected candidate must successfully complete an exam administered by the State of New Jersey Civil Service Commission in order to be eligible for a regular appointment.
Qualifications: Three (3) years of experience in secretarial and administrative clerical work is required. Applicants must have the ability to read, write, speak, understand, or communicate in English and Spanish sufficiently to perform the duties of this position. Candidate must be proficient in all Microsoft Office products including, but not limited to: Access, Excel, Word and Outlook and have the ability to work with students, faculty and staff from diverse backgrounds. Knowledge of accounting budget systems such as Ellucian is preferred. Excellent oral and written communication skills are essential.
Candidacy review begins immediately and continues until an appointment is made. Official transcripts for all degrees are required prior to appointment.
Organization
With a rich history in higher education that spans more than 150 years, Kean University is a world-class, vibrant and diverse institution offering more than 48 undergraduate and 35 graduate programs, with over 85 options for graduate study including doctoral programs in psychology and education leadership.
The University sits on three adjoining campus sites in Union County, New Jersey covering 180 acres, two miles from Newark Liberty International Airport and thirty minutes from New York City, with an additional location in Ocean County, New Jersey. Kean University also operates a unique, additional location in Wenzhou-China, where development of a full-scale campus is currently underway.
Kean distinguishes itself through excellence in academics, strategic investments in both research and cultural facilities and initiatives and a commitment to the success of every student. Dedicated to preparing students for rewarding careers, lifelong learning, and fulfilling lives, Kean offers a broad range of disciplines, the expertise of a diverse and world-savvy faculty, and a student-centered learning environment and campus community.
With so much to offer, students who graduate Kean University leave well-prepared for success in careers…and life, in general. We wouldn’t have it any other way.
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