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Administrative Associate V - Military Affairs

Texas A&M University-San Antonio
San Antonio TAMUSA
Closing date
Jul 20, 2021

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Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job location: San Antonio TAMUSA

Employment Type: Full-time
Posted data: 2021-04-19
Req: R-035987
Job Title

Administrative Associate V - Military Affairs


Texas A&M University - San Antonio


Student Affairs

Proposed Minimum Salary

$16.00 hourly

Job Location

San Antonio, Texas

Job Type


Job Description

This position, Administrative Associate V, will report to the Executive Director of Military Affairs and Strategic Initiatives.

Typical work hours will be Monday through Friday, 8:00a.m. to 5:00p.m.


  • Coordinates daily office support activities and administrative interactions.

  • Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters.

  • Provide organizational planning and problem solving skills.

  • Researches and analyzes administrative requirements for specific programs or projects.

  • Provides technical information regarding administrative procedures, services, or programs.

  • Develops procedures for complex or specialized functions.

  • Responds to inquiries and interprets rules, regulations, policies and procedures.

  • May monitor compliance with policies and procedures.

  • Maintains a variety of fiscal, administrative, and academic records.

  • Verifies, processes, and reviews forms, reports, tables, and other documents.

  • Performs special analyses and project summaries.

  • Coordinates travel arrangements and prepares itineraries.

  • Coordinates meetings, seminars, and other special events.

  • Coordinates the maintenance of files, records, office supplies, or equipment.

  • Makes recommendations for process improvements, administrative changes, or new initiatives.

  • May hire, train and supervise student workers and support staff.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.

Additional Responsibilities:

  • Maintain and suggest enhancements to the Department's Master Task List and Calendar of Activities that support military community students.

  • Provide oversight of assigned work-study students, volunteers, and other project support staff for the Office of Military Affairs.

  • Promote Student Participation in Campus Services and Activities:

  • Provide support by managing all of our social media platforms.

  • This including creating all graphics and messages for social media.

Education and Experience:

  • High school diploma.

  • Five (5) years of related experience.

Knowledge, Skills and Abilities:

  • Knowledge of Military and Veteran communities.

  • Along with word processing, spreadsheet, and database applications.

  • Ability to multitask and work cooperatively with others.

  • Excellent written communication, analytical, interpersonal, and organizational skills.

  • Ability to work in a high stress environment.

  • Ability to work with sensitive information and maintain confidentiality.

  • Ability to work independently once given a project.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others:

This position generally does not supervise employees.

Other Requirements:

Work beyond normal office hours and/or work on weekends.


Please make sure to provide the following documents:

1) Application

2) Resume to include three (3) professional references

2) Cover Letter

For detailed instructions on how to apply for any positions on our website, please use the following link:

Summary of Employee Benefits

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.

In compliance with ADA, if accommodations are needed for the application process, please contact HR at {210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


TAMUSA pic1Texas A&M University-San Antonio (A&M-SA) is a contemporary university that reflects the diverse and heritage-rich community it serves. Founded as the first upper-division institution of higher education in South San Antonio in 2009, A&M-SA today is a comprehensive four-year university offering high-quality, affordable education.

From fall 2008 to fall 2017, enrollment has grown 340 percent. The University currently serves nearly 6,500 students and has graduated more than 8,000 alumni. The student body is 60 percent female and 72 percent Hispanic. Approximately 77 percent of students are the first in their family to attend college.

TAMUSA pic3Since becoming president of A&M-SA in 2015, Dr. Cynthia Teniente-Matson has forged an audacious strategic plan for the University to fulfill its mission and bring to life its core values while achieving several important goals, including becoming a national model for student and academic success.

Through the University’s 26 undergraduate degrees and 13 graduate degrees, students can pursue a wide variety of in-demand fields, such as education, business, information technology and cyber security, criminology and biology. A&M-SA equips students with the knowledge, marketable skills and high-impact educational experiences that prepare them for rewarding careers, responsible global citizenship and lifelong learning.

With unprecedented enrollment growth, small classes, flexible schedules and in-demand degrees, A&M-SA is making the dream of higher education a reality for students in the San Antonio community and beyond.TAMUSA pic2

Fast Facts:

  • A&M-SA offers the lowest undergraduate tuition among four-year universities in San Antonio: $8,216 average cost per year (tuition and fees for spring and fall semesters for 15 credit hours/semester)
  • A&M-SA is a Military EmbracingTM university; 1 in 6 of our students is military connected (veterans, active-duty, spouses or dependents)
  • The National Security Agency (NSA) designated A&M-SA as a National Center for Academic Excellence in Cyber Defense Education (CAE-CDE) through the year 2022. This prestigious designation puts the University among a select group of institutions nationwide meeting rigorous federal standards.
  • 20:1 student to teacher ratio


Texas A&M University-San Antonio (A&M-SA) is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate and master’s degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, call 404-679-4500 or visit for questions about the accreditation of A&M-SA.

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