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Digital Collections Manager, Nancy Thompson Learning Commons

Kean University
Union, New Jersey

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Job Details

Job location: Union, New Jersey

Employment Type: Full-time
Posted data: 2021-03-08
Req: R329

External Applicant Instructions

  • Please upload your resume/CV for automatic population of information to your Kean application.
  • Your contact information, work experience and education will be automatically filled in. Please review all fields – you will need to verify that the data is accurate.
  • In the “My Experience” section, you will find a resume/CV upload option where you can submit your cover letter and any other supporting documents you may wish to submit.

Nancy Thompson Learning Commons

Digital Collections Manager

Under the supervision of the Director of Digital Information Resources in the Learning Commons and coordinated with the Office of the Senior Vice President for Research, the Digital Collections Manager (Managing Assistant Director III) manages responsibilities related to all resources and collections in the Nancy Thompson Learning Commons (NTLC) and in support of scholarly works by Kean faculty. The Digital Collections Manager (DCM) manages operations to administer and maintain digital resources and assists colleagues with integrating and enhancing digital and legacy collections at the NTLC, Special Collections Research Library and Archive (SCRLA), others such as those in the School of Public Architecture and other units as related to faculty and student learning and collaboration. This position is also responsible for assisting students, faculty, and staff with accessing online collections and resources for use in their courses and research experiences. The DCM will collaborate with SCRLA, the Holocaust Resource Center, the Human Rights Institute and other units to expand access for students, faculty and the community. The digital collections include born-digital material as well as digitized materials from the special collections. The DCM will update current processes to improve digitization and acquisition, metadata, tags, keyword phrases, tracking, and readiness of materials; develop benchmarks for the use of and implementation of effective digital management; coordinate the development of standard digital collection documentation practices; develop policies and procedures for digital management of resources and collections; and perform related work as required.

This position requires a flexible schedule including evening and weekend hours. Work schedule is assigned according to shifts/rotations to cover extended facility and service hours that may vary by academic and calendar year. Operations management includes the Kean USA campus, as well as other programs/divisions at Kean Ocean, Kean Skylands and its additional location Wenzhou-Kean University, in China. This position is based at the Union campus, but includes potential travel to and assignments of work at other locations.

This is not a remote position and requires physical presence on campus as determined by the Supervisor. It requires working on campus during the COVID-19 pandemic and interacting directly with students following all procedures and protocols set forth in the University’s Restart Plan and any procedures/protocols created through additional correspondence. The employee must have the ability to wear a face covering for the duration of the workday during the COVID pandemic or as determined by university protocol.

Qualifications: Graduation from an accredited college with a Master’s degree and two years of professional experience in higher education in a learning commons or library environment, multimedia/digital services, computer services, IT or a related field is required. An ALA-accredited master’s degree and work experience in an institution of higher education using an integrated library system or the equivalent is preferred. Prior experience working with OCLC WorldCat; Springshare Suite; Open Educational Resources; and digital collections is also preferred. Candidate must demonstrate fluency in the use of Microsoft Office Suite and a variety of hardware/software platforms and products (e.g., Blackboard) and portals used by students and faculty (e.g., Advise, Keanwise, TutorTrac) in higher education. Candidates with experience with digital collections management, special collections and Open Educational Resources and support of scholarly works are encouraged to apply.

Candidacy review begins immediately and continues until appointment is made. Please submit your cover letter, resume/CV and contact information for three professional references. Official transcripts for all degrees are required prior to the starting date of employment.

Additional Information

Kean University complies with the New Jersey First Act (Senate Bill No. 1730, P.L. 2011, Chapter 70). Any individual newly hired by Kean University will be required to abide by this law and establish a principal residence in New Jersey. New employees will have a full 365 days to establish such residence, from the effective date of hire.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position, please refer to Section III.A. of our Reasonable Accommodations Policy & Procedures.

Diversity & Non-Discrimination Statement

Kean University is committed to establishing and maintaining a diverse campus community through inclusive excellence and equal opportunity. Kean’s commitment to access and equity is designed to prepare each graduate to not only thrive, but climb higher in a diverse world. As an affirmative action, equal opportunity institution we work to support a campus-wide agenda to foster a community that both values and promotes the diversity and equity of all students, faculty, staff, administrators, and beyond.

EEO/AA Statement

Kean University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer


With a rich history in higher education that spans more than 150 years, Kean University is a world-class, vibrant and diverse institution offering more than 48 undergraduate and 35 graduate programs, with over 85 options for graduate study including doctoral programs in psychology and education leadership.


The University sits on three adjoining campus sites in Union County, New Jersey covering 180 acres, two miles from Newark Liberty International Airport and thirty minutes from New York City, with an additional location in Ocean County, New Jersey. Kean University also operates a unique, additional location in Wenzhou-China, where development of a full-scale campus is currently underway.

Kean distinguishes itself through excellence in academics, strategic investments in both research and cultural facilities and initiatives and a commitment to the success of every student. Dedicated to preparing students for rewarding careers, lifelong learning, and fulfilling lives, Kean offers a broad range of disciplines, the expertise of a diverse and world-savvy faculty, and a student-centered learning environment and campus community.

With so much to offer, students who graduate Kean University leave well-prepared for success in careers…and life, in general. We wouldn’t have it any other way.



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