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Budget Officer (7709U) 16025

University of California, Berkeley
San Francisco
Closing date
Jun 4, 2021

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Institutional & Business Affairs, Business & Financial Management
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Job Details

Budget Officer (7709U) 16025 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: March 19, 2021

Departmental Overview

The Budget Officer is the only position that provides financial and analytical support and administration for all recharge activities, business processes, financial services, and serves as backup to the department manager and the academic personnel analyst in the Department of Earth and Planetary Science (EPS).

This position also assists in the financial management of the Berkeley Seismology Laboratory (BSL) and serves as the sole administrator for the Berkeley Atmospheric Sciences Center (BASC). The Department, within the Mathematical and Physical Sciences Division of the College of Letters and Science is one of the top ranked programs in the US has 6 major specializations and several interdisciplinary programs in atmospheric science, climate, environmental geoscience, marine geophysics and planetary science, with links to programs in the Departments of Chemistry, Astronomy, Geography and Environmental Science and Policy Management. The department consists of 40 faculty, including adjuncts and emeritus, approximately 60 graduate and 150 undergraduate majors, 30 post-docs and visitors, several researchers and 12 staff FTE. Nearly half of the faculty members have joint appointments with other Colleges or other L&S departments, requiring coordination with other units across campus, as well as LBNL and LLNL.

  • Fiscal Management: The budget officer provides analytical support for complex budget, financial and resource analysis projects. Investigates budget versus actual variances for CalPlanning and develops the Operating and Forecast budgets for EPS and BSL. Manages EPS and BSL recharge units, administers all aspects of invoices including researching and resolving problems, develops and implements financial journals, reviews fee structure and submits fee proposals, completes self-certifications, maintains recharge databases. Applies financial models to perform moderate to complex analysis to understand past performance and determine present and future resource allocations. Independently performs reconciliation functions for both units' non C&G funds, including analyzing payroll expense reports, CalAnswers reports, Smartview, commitment database and CalPlanning/Human Capital Planning. Manages the correction of all chartstring and or allocations errors. Documents procedures for financial activities. Performs complex financial or resource research and studies for various internal department constituents, such as periodic financial reports, staff / faculty salary budgets, contracts, gifts, endowments, or course material and recharge fees. Financial and / or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (i.e. the department vehicle rental rate), contracts and recharge revenue analysis, endowment income, depreciation, and capital and building renovation funds, etc.
  • Budget Forecasting: The position independently gathers information, analyzes, develops, prepares, forecast, and summarizes future revenue, expenses and financial trends for EPS, BSL, BASC, and two recharge units. Works with faculty, the Department Chair, Unit Directors, the Department Manager, and the MPS Divisional Finance Leader to plan, propose and update future years budgets. Generates analyses for complex summaries and proposals relative to a diverse range of topics to include new financial procedures and/or services, changes to department policies. The officer updates, conceives and proposes new recharge and course material fees to meet the operational expenses of the units. As a part of this process, the incumbent analyzes and forecasts staff /faculty salary budgets, current and future faculty commitment allocations, contracts, gifts, endowments, or other revenue sources, in order to create as accurate a financial model as possible.
  • Financial Control: The budget officer, in conjunction with the Department Manager, coordinates and implements department budget allocations. The position also conceives of and maintains department chart of accounts, other data management tools, and related business processes. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources to minimize risk and to comply with legal regulations and tax implications. The officer coordinates with the finance team to ensure department-wide monthly reconciliation and signs off on financial controls. The position also works to ensure fiscal close goals are met. The position also prepares, reviews, and/or approves various financial transactions, such as financial journals, BearBuy requisitions, Blucard transactions, UCPath templates, IST requests, and more.
  • Business Process Improvement: The budget officer provides department support in the areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedback. The incumbent assesses, recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students and external vendors. The position also recommends new business processes in finance, recharge centers and internal department work flow. Collaborates with the region and other campus units. May host workshops, presentation and/or 1-on-1 meetings to train and coach staff, faculty and students on purchasing systems and other various business processes. Demystifies terms and jargons to various constituents.
  • Collaboration and Communication: The position acts as liaison with various campus units (ChaMPS, Controller's, Contracts and Grants, Disbursements, Account Receivables,Business Contracts and others) Campus Shared Services on issues related to purchasing, bluCard transactions, travel and entertainment, reimbursements, and independent contractor and consulting and external service agreement contracts. Also communicate with external clients and vendors to issue and pay invoices and purchases in a timely manner. Present and explain recharge rates and course material fees proposal to central campus leads. Most importantly, this position works to create an effective team culture and environment between region and department staff.
  • BASC Administration: This position manages the logistics and organization of the BASC seminar series and the BASC annual symposium. Annual symposium organization requires researching vendors, reviewing contracts, improving inefficiencies, and on-site execution of the event. The officer also actively advises the Director of BASC and interacts with the 13 core faculty members of BASC. Works with BASC financial analyst, ERSO and VCRO, to process purchase orders, blucard purchases, and other financial/hr transactions as needed.
  • The budget officer serves as a backup for the Department Manager and the Academic Personnel Analyst. Works on special projects as needed, including but not limited to facilities coordination, human resources, payroll and financial audits, data extraction from CalAnswers, etc. Attends professional development classes and stays up to date on new systems and policies.

Required Qualifications
  • Thorough knowledge of finance policies, course material fees and recharge practices, policies and procedures.
  • Familiarity with and knowledge of various business and financial data management and reporting systems such as Bearbuy, BFS, UCPath, CDS, Smartview, CalPlanning and CalAnswers, and the interactions between between the various Berkeley financial systems and/or equivalent systems.
  • Proven ability to effectively present information verbally and in writing in a clear and concise manner. Be able to present financial data and modeling in a clear, logical, and rational manner to target audience.
  • Must have intermediate to advance knowledge of Microsoft Office suites (especially Microsoft Excel), Adobe suites, Google suites and other common desktop/web applications used for complex financial analysis, fiscal management, and financial reports.
  • Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications
  • Ability to independently gather required information to organize, and perform financial analysis assignments.
  • Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making; ability to develop original ideas to solve problems.
  • Ability to adapt to changing priorities, actively listen and values constructive criticism.
  • Ability to function as a member and leader of a team. Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

Salary & Benefits

Annual salary is commensurate with experience within the range of $67,500-$78,500.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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