HIGHER EDUCATION FINANCE OFFICE PREAUDIT CLERK
- Employer
- University of Rhode Island
- Location
- Kingston, RI
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
CS01107
Job Title:HIGHER EDUCATION FINANCE OFFICE PREAUDIT CLERK
Position Number:0156
Salary Range:$41,010 - $44,926
Pay Grade Level:Grade 317
Position Type:Classified Civil Service Staff
Union:ESP-URI/NEARI (Educational Support Professionals)
Status :Calendar Year, Full-time, Limited
Restriction or Limitation Reason:Funding
End Date of Restriction or Limitation:LIMITED TO 06/18/22
Department:General Accounting
Contact(s):Donna L. Charron
Supervising Employee Relations Officer
Office of Human Resource Administration
80 Lower College Road
Kingston, RI 02881
401-874-2317
Contact Email:dcharron@uri.edu
Campus Location:Kingston
Duties and Responsibilities:GENERAL STATEMENT OF DUTIES: Within the college/university’s central financial office, to preaudit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee travel vouchers and imprest reimbursement vouchers in order to determine their accuracy and compliance with state policies, procedures, and propriety prior to payment; to preaudit and/or post financial information to an integrated financial system, after first determining the accuracy and appropriateness of data; to review various business processes used by college/university departments for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures; to provide various services to the college/university, and act as a liaison between the college/university and other state agencies, vendors, etc., to facilitate the processing of financial data as needed; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a manager from whom assignments are received in outline form; work is reviewed for conformance with federal and state laws and rules, as well as college/university policies.
SUPERVISION EXERCISED: As required, supervises and reviews the work of assigned clerical support staff.
ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:
To assure the legality, accuracy, and propriety of college/university financial transactions by verifying their conformance to federal and state laws, personnel rules, contractual agreements, administrative regulations, and college/university policies and procedures.
To review various business processes utilized by college/university departments for economy and efficiency, and for compliance with federal and state laws, policies, and procedures, as well as college/university policies and procedures.
To provide service as required (e.g., advise and instruct various employees and campus offices concerning the proper processing of requisition and various financial documents).
To operate computer hardware and software in order to process various payments through mainframe and/or personal computer-based systems, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
To verify the posting accuracy of the payroll data to the accounting system, and to prepare correcting entries for any suspense discrepancies of the bi-weekly, student and monthly payrolls.
To enter, review, audit and correct financial data and update computer system.
To assign, batch and document numbers to various payment vouchers, receipt vouchers, adjustment vouchers, purchase orders, college requisitions, and miscellaneous encumbrances, allowing documents to be entered correctly into the college/university accounting system. To review financial documents as to accuracy and appropriateness, as well as to prepare adjustment vouchers to correct documents, if necessary, prior to entering into college/university integrated financial systems.
To process transactions either through hard copy documents, on-line electronic vouchers, or any other medium source that may be utilized.
To send invoices to off-campus agencies on miscellaneous account receivables, and to follow up with these individuals/organizations to secure/insure payment.
To preaudit and/or post-audit various types of payments and/or reimbursements to college/university employees.
To do related work as required.
KNOWLEDGE, SKILLS AND CAPACITIES:
A thorough knowledge of the principles, practices and techniques involved in the implementation and/or operation of the post and pre-audit components of an accounting, accounts payable, or financial system for an institution of higher education, and the ability to apply such knowledge on assigned projects in an accounting or accounts or accounts payable office operation; a thorough knowledge of the preparation and processing of a variety of vendor and employee payments and reimbursements, purchase orders, miscellaneous encumbrances and adjustment vouchers; a working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files; a familiarity with spreadsheets, databases, and word processing computer software; the ability to review, preaudit, and post various types of accounting/financial data; the ability to lead assigned finance office staff engaged in performing a variety of functions for a large number of employees; the ability to interpret and apply rules and regulations relating to the function of the accounting and accounts payable office; the ability to determine the mathematical accuracy, legality, and propriety of various payment transactions; the ability to prepare clear and concise oral and written reports; the ability to establish and maintain effective working relationships with superiors, college/university departments and other state and private agencies and organizations and employees; the ability to maintain a current working knowledge of the latest requirements and developments in processing payment documents and other related areas; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
EDUCATION: Such as may have been gained through graduation from high school, including or supplemented by courses in bookkeeping, accounting, computing, or related subjects; and
EXPERIENCE: Such as may have been gained through employment with responsibility for the preparation and processing of voucher payments in a small state agency or private business operation, or employment with responsibility for a specific payment function or activity in a large state agency or private business operation.
OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Environmental Conditions:This position is not substantially exposed to adverse environmental conditions.
Work Hours:8:30 AM to 4:00 PM — Monday through Friday
Days Off: Saturday & Sunday
Posting Date:03/06/2021
Closing Date:03/15/2021
Quicklink for Posting:Organization
The University of Rhode Island
Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.
Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.
Motivated students, engaged faculty
Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.
Four campuses, one community
URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.
Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.
Expertise on demand
The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry
- Telephone
- 401-874-1000
- Location
-
80 Lower College Road
North Kingston
Rhode Island
02881
US
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