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Stockrm/Receiv/Shipping Coord

Employer: Middlebury Institute of International Studies at Monterey
Location: Middlebury, VT

Administrative Jobs: Academic Affairs, International Programs, Institutional & Business Affairs, Auxiliary Services
Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

Posted with Limited Access:

Yes

Title:

Stockrm/Receiv/Shipping Coord

Posting Number:

S01531

Full-Time/Part-Time:

Full-time

Typical Hours Per Week:

Regular, Temporary or Term:

Regular

Benefits Eligible?:

Yes

Hourly/Salaried:

Hourly

Grade:

OP3

Hiring Minimum:

$16.00

Department:

Facilities Services

Location:

Middlebury, VT Campus

Hire contingent upon successful completion of the following post-offer screening:

Both

Position Summary:

Manage operations for the Facilities Services Department stockroom and receiving business needs. Includes purchasing, procurement and inventory of approximately 5,000 items in support of skilled trades work group.

Supervises the operations of the stockroom/receiving department and maintains computerized inventory system.

Essential Functions:

This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.
Offer is contingent upon successful completion of a criminal background check and a post-offer pre-employment screening. Please see the physical demands section for additional information.
Procures approximately 5,000 parts from approximately 150 vendors.
Maintains proactive communication with Trades Supervisors for routine parts procurement and inventory.
Maintains on-line and electronic files and systems for parts procurement and inventory.
Updates, orders and processes invoices for inventory items.
Provides customer service, including but not limited to packaging, labeling and issuing of stock.
Lifts and unloads freight. Receives, tags and coordinates distribution.

General Responsibilities:

Performs gasoline and diesel fuel ordering and inventory management for Service Building area fuel dispensing.
Works cooperatively with others and accepts direction from Supervisor.
Performs all duties in a safe and processional manner and in accordance with established departmental practices and procedures.
Performs other duties as assigned to assist department in obtaining its mission.

*Creates and submits weekly computer query reports for the reorder of stock inventory.
*Enters data on received purchase orders and reports shortages, back orders and damages to ensure proper invoicing.
*Enters data on all dispensed inventory against work orders and makes adjustments to update ledger.
*Provides customer service, including but not limited to, packaging, labeling, and issuing stock.
*Initiates, coordinates and organizes for the year-end inventory and submits appropriate reports .
*Performs gasoline and diesel fuel ordering, maintains accurate records of quantities dispensed to College vehicles and submits monthly reports to purchasing for journal entry distribution.
*Lifts and unloads freight, receives, tags and coordinates distribution.
*Assists in updating, ordering and processing invoices for inventory items, including sending requests for quotations to vendors.
*Creates and submits monthly reports on disbursements of stock inventory to specific accounts as requested by Facilities Services supervisors.

*Works cooperatively with others and accepts direction from supervisors.
*Performs all duties in a safe and professional manner and in accordance with established departmental practices and procedures.

Performs other duties as assigned to assist department in obtaining its mission.

Education:

High School diploma or equivalent required.

Knowledge of stockroom/inventory/computerized inventory operations required. Medium level computer skills required.

Knowledge, Skills and Abilities:

Detail oriented.
Must be able to perform light to moderate lifting, including bending, twisting, crouching, and overhead reaching.
Must be neat/clean in appearance/attire, friendly, courteous.
Ability to communicate well with others and present oneself in a professional manner.
Requires moderate periods of time standing, as well as walking and stair climbing.
May require some overtime and flexible schedule.

Experience:

3-5 years of previous related experience in central stores/stockroom, inventory, shipping/receiving operations and supervision required.

Physical Demands:

Click here to view the full physical demand requirements for this position. (Category V screen)

Open Until Filled:

Special Instructions to Applicants:

Organization

Working at Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.

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