Business Manager (7378U) - 15989 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: March 17, 2021

Departmental Overview

If you've ever caught the infectious enthusiasm of a student ambassador leading a campus tour, or felt your chest swell with Berkeley pride after reading about a world-changing faculty research project on Berkeley News, you've met the team at the Office of Communications & Public Affairs.

As the first point of contact for most visitors—online and offline—we tell the Berkeley story to inspire audiences and elevate the image of the university. We partner closely with various campus audiences—from the chancellor, deans and faculty members, to staff, students and alumni—as well as external media organizations who can amplify Berkeley's important contributions across a wide range of subjects.

Responsibilities

• Manages, plans, and administers a full range of administrative operations in The Office of Communications and Public Affairs/G&CR, where operations are significantly complex and are broad in scope due to focus of operations (eg., media relations, strategic communications, senior administration communications).
• Administrative operations includes financial management and budget planning, reconciling and approving all spending on purchasing credit cards, monthly ledger reconciliation, providing financial reports as needed, consulting with Human Resources, IT support, and project management. Also includes financial and budget planning for Government & Community Relations, part of Public Affairs.
• Supervises 1 support staff within The Office of Communications and Public Affairs.
• Performs administrative operations and project management activities as predominant focus of position, with accountability for operational and financial processes, human resources and space planning.
• Contributes to the preparation of budget in coordination with managers and Chancellor's Office (parent office).
• Applies advanced concepts to perform analysis to determine future resource allocations on projects.
• Prepares short and long range planning for administrative services operations and improvement to processes.
• Assists with hiring of student/work study employees, and facilitates job searches for career positions within department.
• Assists in the planning, scheduling and coordination of digital, media and print projects that meet the communications/publicity needs of the department and of the Office of the Chancellor.
• Maintains project management tool to coordinate the myriad moving pieces of each office project, of which there are several concurrently running.
• Tracks and monitors budget expenditures for all communications campaigns. Establishes and maintains schedules for projects consulting with C&PA Senior Leadership Team.

Required Qualifications

• Advanced knowledge of or ability to quickly learn University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
• Advanced knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
• Knowledge of or ability to learn common University-specific programs including UCPath, CalPlanning, CalReporting, ServiceNow, UC Telecomm Catalog, bluCard and Event card systems.
• Advanced knowledge of a variety of administrative operations activities such as events planning, risk management planning, accounting and payroll.
• Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, collaboration to best meet goals, advising and counseling skills.
• Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service.
• Time and project management skills to effectively establish priorities and meeting competing deadlines.
• Strong skills in originating and maintaining databases for desktop publishing and image storage.
• Ability to handle small to large multiple projects simultaneously.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, Career position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=15989&PostingSeq=1





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