Department Assistant 2
Job Title: Department Assistant 2
Location: Case Main Campus
Full/Part Time: Full-Time
Job ID: 8701
Job Description POSITION OBJECTIVE
- Prepare and maintain confidential records for graduate students and alumni. Collect support data and from this data prepare confidential payroll, contracts and coordinating course registrations for all graduate students three times a year. Liaise for graduate student concerns as a main contact between the Graduate Dean’s Office, Office of the Registrar, Financial Aid Office and International Student Services Departments. Initiate and follow up on routine correspondence providing advisory guidance to the Graduate Committee Chair on graduate student satisfaction of requirements for advancement to Ph.D. candidacy and award of Ph.D. degree. (30%)Provide administrative support to the graduate recruiting and admissions committees. Prepare and route application packages to prospective students, reply to domestic and international inquiries regarding the graduate program, maintain the database for all admission materials, make preliminary admission decisions to help guide early admission efforts, prepare offers to prospective applicants, coordinate travel arrangements and schedules for visiting graduate students, greet visitors and answer questions about the department, the university and the Cleveland area and provide strong customer service for recruitment. Responsible for all correspondence (mailings, graduate posters and recruitment letters to GRE registrants) relating to the admission process from application to final disposition of the application. (30%)Coordinate department programs including the research poster sessions, two award luncheons, graduate student orientation week (letters, schedules, placement exams, registration dates and visits) and monthly cumulative examinations with student score report. Maintain accounting/bookkeeping records for each event that incurs expenses. (20%)Maintain website (update, revisions and faculty research pages) for department. (10%)
- Strong typing, grammar and computer skills. Knowledge of Macintosh a plus.Highly efficient oral and written communication skills required.Ability to communicate effectively with faculty, staff and students required.Ability to maintain confidentiality.Work in a fast-paced environment.Excellent work ethic.Ability to meet consistent attendance. Ability to interact with colleagues, supervisors and customers face to face.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.